At a Glance
- Tasks: Manage stock procurement and ensure smooth operations in our e-commerce team.
- Company: Join a growing e-commerce operation with a collaborative spirit.
- Benefits: Enjoy competitive salary, health plans, generous holiday, and a pension contribution.
- Other info: Dynamic role with opportunities for growth and development.
- Why this job: Be the vital link between suppliers and teams, making a real impact.
- Qualifications: Good GCSEs in English and Maths; 3 A-levels or equivalent required.
The predicted salary is between 30000 - 34000 £ per year.
We are seeking a detail-oriented and analytical Purchasing Administrator to manage the stock procurement process in our growing e-commerce operation. Reporting to the Operations Manager, this newly created position will serve as the pivotal link between our product suppliers, warehouse team, and the customer sales & support team.
Job Specification
- Mon-Fri | 9:00am – 5:00pm
- Salary: £28,000 - £32,000 depending on experience
- Benefits: Group Life Assurance | Health Cash Plan | 10% Employer Pension Contribution | 25 Days Holiday | Discretionary Annual Bonus | Long-Service Holiday Award Scheme
Responsibilities:
- Order processing
- Place orders for replenishment stock and new products
- Place customer dropship orders with suppliers
- Compare order acknowledgements with POs and resolve issues
- Delivery management
- Monitor and chase stock deliveries
- Update dropship orders with tracking information for our customers
- Work with Goods-In & suppliers to resolve stock shortages/damage
- Work with the sales team & suppliers to resolve dropship delivery issues
- Backorder management
- Compare orders with deliveries & maintain accurate backorder information
- Work with suppliers to resolve backorder discrepancies
- Review customer backorders daily with the sales team
- Assist the sales team with answering customer queries on stock availability
- Data & system management
- Compare PO vs invoice pricing and resolve discrepancies with suppliers
- Monitor suppliers’ stock availability of dropship items & update website
- Optimise stock levels based on stock turn/lead-time/storage capacity etc.
- Work with Operations & New Product Introduction to manage obsolete or replaced product lines
Reporting to: The Operations Manager
Person Specification
Qualifications
- Good passes in English and Maths at GCSE
- Minimum of 3 A-levels or equivalent
Key skills
- Strong communication skills and confident dealing with suppliers on the phone
- Concise, accurate & unambiguous in e-mail communications
- Tenacious & able to determinedly chase issues to successful conclusion
- Highly organised & analytical, with a strong attention to detail
- Proactive and dynamic approach to work
- Intermediate-level Excel skills required
Experience
- Previous experience of working within a commercial purchasing department or similar operational administrative role would be highly beneficial
Purchasing Administrator in Long Crendon employer: LinkLifeLtd
Join our dynamic e-commerce team as a Purchasing Administrator, where you will play a crucial role in streamlining our stock procurement process. We pride ourselves on fostering a supportive work culture that values employee growth, offering competitive benefits such as a generous pension contribution, health cash plan, and opportunities for professional development. Located in a vibrant area, we provide a collaborative environment that encourages innovation and rewards dedication, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Long Crendon
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like LinkLifeLtd.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator in Long Crendon
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to LinkLifeLtd:Your cover letter should read like you’re chatting directly to LinkLifeLtd. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like LinkLifeLtd.
How to prepare for a job interview at LinkLifeLtd
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at LinkLifeLtd!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at LinkLifeLtd. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into LinkLifeLtd's culture.
