At a Glance
- Tasks: Support senior leaders with proactive administrative assistance in a dynamic global environment.
- Company: Join Linklaters, a leading global law firm known for its collaborative culture.
- Benefits: Enjoy health perks, flexible working, and opportunities for personal growth.
- Why this job: Be at the heart of global operations and make a real impact every day.
- Qualifications: 3+ years as a PA, strong organisational skills, and confidence with senior stakeholders.
- Other info: Hybrid working model and a supportive team atmosphere await you.
The predicted salary is between 36000 - 60000 £ per year.
Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
We’re looking for a highly proactive and confident Personal Assistant to support two senior global leaders: the Global Director of Product Business Development and the Global Director of Marketing, both based in London and operating in a fast‑paced, international environment. This is a varied and high‑trust role where you’ll be at the centre of complex global operations. You’ll act as a true partner to both Directors, anticipating needs, managing priorities, and ensuring their time is used effectively across multiple time zones.
In this role you will:
- Provide end‑to‑end PA and administrative support across two busy global portfolios
- Proactively manage complex diaries and inboxes, acting as a gatekeeper where needed
- Coordinate internal and external meetings across multiple time zones
- Organise all travel and logistics, including itineraries, visas and meeting schedules
- Build strong, trusted relationships to enable autonomy and seamless support
- Act as a key point of contact for senior stakeholders across the global business
- Use initiative to identify tasks you can own, streamline processes and improve ways of working
- Work closely with other senior PAs to share workload and provide cover when required
This is an excellent opportunity for an experienced PA who thrives on responsibility, enjoys working at pace, and takes pride in delivering an exceptional, stakeholder‑focused service.
You’ll be a confident, organised and resilient PA who is comfortable supporting senior leaders and navigating competing priorities with discretion and professionalism. Ideally, you’ll bring:
- At least 3 years’ experience supporting senior leaders in a PA, EA or secretarial role
- Proven experience managing complex diaries, inboxes and global meeting schedules
- Strong organisational skills, with the ability to anticipate needs and work proactively
- Confidence communicating with senior stakeholders at all levels
- Excellent attention to detail and a high level of confidentiality and integrity
- Advanced skills in Outlook, Word, Excel and PowerPoint
- A calm, flexible and resilient approach, with the ability to perform well under pressure
- A collaborative mindset and willingness to support wider PA networks
- An interest in improving processes and embracing new technology and AI tools
This role would suit someone who enjoys being trusted, values professional excellence, and thrives in a collaborative, global environment where no two days are the same.
This role is based at the Linklaters London office with a hybrid working model available.
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you’ll be making to our success. These include:
- Health & Wellbeing: Private Medical Insurance, Free in-house fitness centre and subsidised health club memberships, Free onsite GP service and periodic health assessments
- Finance: Pension and flexible savings options, Income protection and life assurance, Mortgage advice and will-writing services
- Family & Lifestyle: Electric car and cycle to work schemes, Emergency family care, Additional holiday/birthday leave, Maternity/paternity shared parental leave, Travel insurance and season ticket loan, Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)
If you think this role would suit you, please click apply below. We look forward to hearing from you!
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.
Applications and CVs (direct or via agency) are only accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and not the partners, practices or stakeholders.
Personal Assistant to Global Director of Product Business Development and Global Director of Ma[...] employer: Linklaters
Contact Detail:
Linklaters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Global Director of Product Business Development and Global Director of Ma[...]
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Linklaters on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture. Linklaters values collaboration and innovation, so think of examples from your past that showcase these traits. Show them you’re a perfect fit!
✨Tip Number 3
Practice your communication skills! You’ll be dealing with senior stakeholders, so being clear and confident is key. Try mock interviews with friends or use online resources to sharpen your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Linklaters.
We think you need these skills to ace Personal Assistant to Global Director of Product Business Development and Global Director of Ma[...]
Some tips for your application 🫡
Show Your Proactivity: In your application, highlight instances where you've taken the initiative in your previous roles. We want to see how you can anticipate needs and manage priorities effectively, just like you'll need to do for our Global Directors.
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the job description. Focus on your experience managing complex diaries and inboxes, as well as your ability to communicate with senior stakeholders. We love a tailored approach!
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, double-check for any typos or errors. We appreciate candidates who take pride in their work and present themselves professionally.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. We’re excited to hear from you and see how you can contribute to our team!
How to prepare for a job interview at Linklaters
✨Know Your Directors
Before the interview, take some time to research the Global Director of Product Business Development and the Global Director of Marketing. Understand their roles, recent projects, and any public statements they've made. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Diary Management
Since managing complex diaries is a key part of the role, be prepared to discuss your experience with this. Bring examples of how you've successfully managed competing priorities in the past. You might even want to suggest a few strategies for effective diary management during the interview.
✨Showcase Your Proactivity
This role requires a proactive mindset, so think of specific instances where you've anticipated needs or streamlined processes in previous positions. Be ready to share these examples to demonstrate your ability to take initiative and improve ways of working.
✨Emphasise Collaboration
Linklaters values teamwork, so highlight your experience working collaboratively with others. Discuss how you've supported wider PA networks or worked closely with other team members to achieve common goals. This will show that you can thrive in a collaborative environment.
