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- Tasks: Provide proactive support to legal professionals, managing diaries and documents in a fast-paced environment.
- Company: Join Linklaters, a global law firm known for its collaborative and inclusive culture.
- Benefits: Enjoy private medical insurance, fitness perks, and flexible working options.
- Why this job: Gain valuable experience in a prestigious legal setting while maintaining a predictable part-time schedule.
- Qualifications: Experience as a Legal Secretary or PA, with strong organisational and communication skills.
- Other info: Be part of a supportive team that values diversity and encourages professional growth.
The predicted salary is between 13 - 16 £ per hour.
Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
About the role
We are looking for an experienced and highly organised Legal Secretary to provide high‐quality, proactive support to our Principals in London on a part‐time basis. This role follows a regular part‐time working pattern of:
- Every other Wednesday
- Every Thursday
- Every Friday
It offers a great opportunity for someone seeking high‐quality legal work alongside a consistent and predictable schedule. As a Legal Secretary, you will play a key role in the smooth running of a busy legal practice. You will act as a trusted point of contact for Principals, clients and colleagues, managing a varied workload that spans diary management, document production, billing support and client administration. Working in a fast‐paced, professional environment, you'll anticipate needs, stay one step ahead and help ensure matters are delivered efficiently and to a high standard. You'll be part of a collaborative secretarial community, working closely with other Legal Secretaries and business services teams, while maintaining a strong sense of ownership for your Principals and their work.
Key aspects of the role include:
- Providing dedicated secretarial support to designated Principals
- Managing complex diaries, meetings and conference calls, often across time zones
- Proactively monitoring emails and acting as a gatekeeper where appropriate
- Coordinating travel arrangements and preparing itineraries and documentation
- Producing, amending and formatting legal documents, presentations and spreadsheets
- Managing client information and confidential data with discretion and accuracy
- Supporting billing and financial processes, including:
- matter opening and engagement documentation
- fee updates and reporting
- monthly WIP reviews and coordination of bills
- debtor follow‐up and payment monitoring
What we're ideally looking for
We're looking for a confident and experienced Legal Secretary who brings excellent organisational skills, sound judgement and a calm, professional approach to their work, and who is comfortable working part‐time to a fixed weekly pattern. Ideally, you will have:
- Substantial experience as a Legal Secretary, PA or Secretary in a legal or professional services environment
- A proven ability to manage multiple priorities and conflicting deadlines
- Strong diary management skills and attention to detail
- Experience supporting billing processes and maintaining good financial hygiene
- Confidence handling sensitive and confidential information
You are also likely to recognise yourself in the following:
- Friendly, approachable and professional in your manner
- Calm and resilient, particularly when under pressure
- Proactive and organised, with a strong sense of ownership
- An excellent communicator, comfortable dealing with senior stakeholders and clients
- A team player who enjoys collaborating with colleagues while working independently
- Commercially aware, with a good understanding of client service
From a systems and skills perspective, you will:
- Be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Have strong document formatting and typing skills
- Be comfortable learning and using firmwide systems and tools
What's on offer
This role is based at the Linklaters London office with a hybrid working model available. Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:
- Private Medical Insurance
- Free in-house fitness centre and subsidised health club memberships
- Free onsite GP service and periodic health assessments
- Pension and flexible savings options
- Income protection and life assurance
- Mortgage advice and will‐writing services
- Emergency family care
- Additional holiday/birthday leave
- Maternity/paternity/shared parental leave
- Travel insurance and season ticket loan
- Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)
If you think this role would suit you, please click apply below. We look forward to hearing from you!
Part-Time Legal Secretary in London employer: Linklaters
Contact Detail:
Linklaters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Legal Secretary in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on a part-time Legal Secretary role at Linklaters or similar firms.
✨Tip Number 2
Prepare for interviews by researching the firm’s culture and values. Linklaters is all about collaboration and inclusivity, so think of examples from your past that showcase your teamwork and adaptability. Show them you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you’ll be the go-to person for clients and colleagues. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation with professionalism and poise.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Linklaters team and ready to contribute to their success right from the start.
We think you need these skills to ace Part-Time Legal Secretary in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight your organisational skills, diary management experience, and any relevant legal background to show us you're the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your previous experiences make you an ideal candidate. Keep it professional but let your personality come through.
Showcase Your Attention to Detail: As a Legal Secretary, attention to detail is key. Make sure your application is free from typos and errors. This not only shows us your professionalism but also your commitment to delivering high-quality work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Linklaters
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary at Linklaters. Familiarise yourself with diary management, document production, and billing processes. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple priorities in previous roles. Highlight your ability to stay calm under pressure and how you’ve successfully handled conflicting deadlines. This is crucial for a fast-paced environment like Linklaters.
✨Demonstrate Team Spirit
Linklaters values collaboration, so be sure to share experiences where you worked effectively within a team. Talk about how you supported colleagues and contributed to a positive work atmosphere. This will show that you align with their culture of inclusivity and teamwork.
✨Prepare Questions That Matter
At the end of the interview, have thoughtful questions ready that reflect your interest in the role and the firm. Ask about the secretarial community, opportunities for professional development, or how they foster a supportive environment. This shows you’re genuinely interested in being part of their team.
