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- Tasks: Support 3 Directors with proactive admin and diary management in a fast-paced environment.
- Company: Join Linklaters, a global law firm known for its collaborative culture.
- Benefits: Enjoy a supportive atmosphere, career development, and flexible working options.
- Other info: Embrace a culture of inclusivity and continuous improvement.
- Why this job: Make a real impact while developing your skills in a dynamic legal environment.
- Qualifications: 3 years of PA experience and strong MS Office skills required.
The predicted salary is between 30000 - 42000 £ per year.
Deliver highly proactive, efficient and effective service to 3 Directors in the BDM function. Offer portfolio-wide support for Director's various roles. Managing busy calendars efficiently and proactively. Use initiative and judgement to deliver confidential, professional service, using discretion as needed. Provide stakeholder-focused service in fast-paced environment, adapting to a broad range of tasks.
Specific Role Responsibilities
- Document and Administrative Support
- Provide full range of PA, co-ordination and administrative tasks.
- Support with occasional document work (e.g. formatting / PowerPoint).
- Relationship Building and Diary / Inbox Management
- Build close relationship with the Directors to anticipate their needs.
- Understand how each Director prefers to manage their time and to prioritise meetings appropriately.
- Manage the calendar proactively and effectively.
- Block out working time / preparation time for meetings.
- Categorise calendar to provide clear visibility of how time is allocated each week.
- Regular catch-ups with each Director to run through to-do list, calendar and AOB.
- Develop detailed understanding of the Directors' respective portfolios and primary collaborators.
- Identify tasks that can be managed on their behalf.
- Monitor inbox's where requested.
- Build trust to gain appropriate autonomy.
- Act as first point of contact for BDM colleagues on Directors' availability.
- Meeting Management
- Management of internal and external meetings across various time zones.
- Confidence to query requests and pro-actively check with Directors if necessary.
- Act as a gatekeeper and prioritise/move meetings as necessary using discretion.
- Update spreadsheet of internal meetings / frequencies for quarterly review.
- Travel and Logistics
- Manage all travel arrangements if required, ensuring all bookings, itineraries and required documents are organised in advance including pro-actively proposing meeting schedules and checking visas etc.
- Network Building and Collaboration
- Work closely with PA to Chief Marketing Officer.
- Share workload with team by providing holiday cover for other BDM Chief and Directors' PAs.
- Build a strong network to facilitate effective collaboration and swiftly identify the right contacts or resources for any task.
- Continuous Improvement: Professional Development
- Continue developing competencies and skills by proactively taking ownership of personal development, upskilling and embracing automation and AI tools to enhance efficiency and effectiveness.
- Generate and implement process improvement ideas.
- Product BD and Marketing - New Joiners (DPBD and MD)
- Ensure new Product BD and Marketing joiners are added to the relevant distribution lists and regular meeting series.
- Be approachable and flexible.
- Target messages appropriately to audience.
- Reliability
- Maintain high levels of accuracy and confidentiality.
- Work effectively under pressure and prioritise workload effectively, showing flexibility with time for urgent tasks.
About you
- Practical Experience
- At least 3 years' experience working as secretary/PA/EA for senior colleagues.
- Office Skills
- Strong understanding of MS Office, Outlook, Word, Excel, PowerPoint.
- Proven IT skills and interest in new ways of doing things.
- Strong organisational and self-management skills.
- PA Skills
- Articulate and confident in communicating at all levels.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- Well organised and comfortable taking initiative.
- Proactive, adaptable, flexible and responsive approach.
- Resilient and performs well under pressure.
- Professional approach with strong integrity.
- Appreciation of confidential nature of work.
- Education / Qualification
- Five GCSEs grades 9-4 (or equivalent) including English and Maths.
- Legal Secretary / Business Administration Diploma (or equivalent) or A-Levels.
Linklaters
Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
What sets us apart At Linklaters
- We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business.
- We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments.
- We remain focused on talent and having the best people which will result in a diverse workforce.
- Having got the best people, we want them to feel included, valued and respected so they can perform at their best.
- We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to.
- We invest in custom-fit career paths for our people in line with their talents and aspirations.
- We provide agile working solutions to meet the changing needs of our people and our business.
- We are committed to people-first relationships based on mutual trust, respect, and appreciation.
- We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed.
- We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others.
Personal Assistant - Short term contract (Immediate start) in City of London employer: Linklaters
Contact Detail:
Linklaters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Short term contract (Immediate start) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Be proactive in your approach! If you see a company you’re keen on, don’t wait for a job posting. Send them a message expressing your interest and how you can add value as a Personal Assistant. It shows initiative and could land you an interview!
✨Tip Number 3
Prepare for interviews by researching the Directors you'll be supporting. Understand their work style and preferences so you can tailor your responses to show how you’ll fit right into their busy lives.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the extra step to connect with us directly.
We think you need these skills to ace Personal Assistant - Short term contract (Immediate start) in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in managing busy calendars and supporting senior colleagues, as this will show us you understand what we're looking for.
Show Off Your Skills: Don’t hold back on showcasing your MS Office skills! We want to see your proficiency in Word, Excel, and PowerPoint, so include specific examples of how you've used these tools in previous roles.
Be Proactive in Your Approach: In your application, demonstrate your proactive nature. Share instances where you took the initiative to improve processes or manage tasks efficiently, as this aligns perfectly with our expectations for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity right away!
How to prepare for a job interview at Linklaters
✨Know Your Directors
Before the interview, take some time to research the Directors you'll be supporting. Understand their roles and how they prefer to manage their time. This will help you demonstrate your proactive approach and ability to anticipate their needs during the interview.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed busy calendars or prioritised tasks in previous roles. Highlight your experience with tools like MS Office and any automation techniques you've used to enhance efficiency.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, prepare to talk about situations where you've had to handle sensitive information. Emphasise your professional approach and integrity, showing that you can be trusted with confidential matters.
✨Prepare for Fast-Paced Scenarios
Expect questions about how you handle pressure and adapt to changing priorities. Think of examples where you've successfully managed multiple tasks or projects simultaneously, and be ready to explain your thought process in those situations.