Workday Systems Administrator

We are seeking an experienced HRIS System Administrator with a strong background in Workday to join our HR Operations team. The ideal candidate will be responsible for managing and optimising our HR information system, Workday, ensuring accurate data management and supporting the effectiveness of the HR function. This role requires a proactive individual who thrives in a dynamic environment and has a passion for enhancing HR technology solutions.

Key Responsibilities:

• Monitor and validate the systems data integrity, working closely with the HR operations specialists to troubleshoot system issues to identify and rectify data discrepancies, implementing effective solutions.
• Collaborate closely with the HR data analytics team to understand their requirements and ensure seamless access to clean, reliable information for effective analysis.
• Develop and maintain HRIS documentation, including user guides, training materials, and process flows.
• Support HR and business stakeholders during organisational changes by configuring the system to align with updated structures, roles, and processes.
• Facilitate user training sessions to promote effective use of the HRIS system among HR team members and employees, improving user experience of the system.
• Work with IT and the wider HR team, to coordinate system upgrades, enhancements, and new features, ensuring minimal impact on HR operations.
• Partner with cross-functional teams to ensure seamless integration of HR systems with other business applications.
• Identify opportunities to automate manual HR processes through system workflows, reducing administrative burden and improving efficiency.
• Remain current with HRIS trends, best practices, and emerging technologies to recommend improvements.
• As part of continuous improvement, work with the Head of HR Operations and the wider HR team to identify areas of improvement, support with system configuration and work with the AMS provider (Application Management Support) where necessary.

Experience and Qualifications:

• 3-5 years of demonstrable experience working with Workday as an HRIS Systems Administrator.
• Strong oral and written communication skills, with the ability to articulate technical concepts to non-technical stakeholders.
• Strong understanding of HR processes and practices, including recruitment, onboarding, performance management, absence and payroll.
• Excellent problem-solving skills and attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Experience in supporting Workday upgrades and configuration of Workday to support business change.
• Experience with HR data migration and system implementation projects.
• Experience of supporting system integrations, working closely with IT, monitoring performance, escalation of issues and working with the wider HR operations team to ensure the smooth running of critical integrations e.g. payroll.
• Workday certifications such as Workday HCM, Reporting, Talent, Payroll, Absence, or other relevant modules.
• Bachelor's degree in human resources, Information Technology, Business Administration, or a related field is preferred but not essential.