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- Tasks: Coordinate and manage operations for exciting live events, from planning to execution.
- Company: Join a dynamic team that delivers unforgettable experiences in the events industry.
- Benefits: Enjoy flexible working, 25 days holiday, and a supportive team culture with regular socials.
- Why this job: Be part of a collaborative environment where your ideas matter and every event makes an impact.
- Qualifications: 2+ years in event operations; strong organisational skills and a can-do attitude required.
- Other info: Hybrid role based in London; travel and weekend work expected during events.
The predicted salary is between 23000 - 29000 £ per year.
We provide services to the events industry across mass, major and outdoor events. Our services include end-to-end delivery and everything in-between, from research to resource.
We know from experience that great events don’t happen in isolation. So, we work with our clients and partners as one seamless project team and share our ideas and experience freely.
We’re looking for a Production & Operations Coordinator (could be a more senior role for the right person) to join our team, working across a variety of projects from charity events like walks and runs, to installing branding & wayfinding at major events or assisting in managing large outdoor event sites.
The role:
- Supporting the team in the production and operations of events
- Managing the delivery of multiple projects at once, often to tight deadlines
- On-site roles at live events, including build, live, and derig phases
- Liaising with suppliers – obtaining quotes, negotiating costs, booking services, and issuing clear briefs
- Creating and delivering on-site plans, build schedules, and derig schedules
- Updating and creating other relevant documentation including RAMS, site schedules, and load lists
- Briefing, motivating, and managing temporary event crew and site staff
- Booking and managing vehicle logistics and transport schedules
- Purchasing, stock control, and ordering materials or consumables as needed
- Equipment management, maintenance and ensuring kit is event-ready
- Working as key part of the warehouse team, on inventory, loading projects in and out and the management of equipment onsite
- Supporting sustainability initiatives and ensuring waste management procedures are followed
- Working on events in the UK and internationally
About you:
- 2+ years’ experience working in live event delivery, operations, or production
- Comfortable managing multiple priorities and tasks across concurrent projects
- Practical, hands-on, and happy rolling your sleeves up and getting stuck in
- Calm under pressure, with a flexible, can-do attitude
- High attention to detail and strong organisational skills
- Passionate about working in a collaborative team environment
- Willing to travel and work flexible hours, including weekends and long shifts during live events
- Strong written and verbal communication skills
- Proficient in Microsoft Office (particularly Excel, Word, and Outlook)
- Some experience using mapping or planning tools such as Vectorworks, AutoCAD, OnePlan, or Iventis is advantageous
- Full, clean UK driving licence and confident driving vans, including in city centres
- Experience in the use of forklift and telehandler an advantage, although training can be given
The basics:
- Reporting to: Production Lead
- Start date: September/October 2025
- Hours: 9am–5.30pm, with flexibility when working from the UK
- Location: Hybrid — based around 3 days a week at our central London office (Old Street), plus time at our Hertfordshire (Ware) warehouse as needed
The Package:
- Salary: £27,000 – £35,000 per year (depending on experience)
- 25 days holiday, plus bank holidays
- A day off for every weekend day worked on an event
- Pension scheme (3% employer, 5% employee)
- Monthly phone allowance
- Online mental health support
- MacBook, home monitor, and all necessary IT accessories provided
Social:
- Team away days
- Regular socials – with input from the whole team on what we do next
- Birthday presents (because who doesn’t love those?)
- Event fund – whether you’re volunteering, learning, or just exploring other events for inspiration, we’ll contribute towards the cost
- On-site barista and a free bar at the office
- Great pubs, parks, and lunch spots nearby
Learning & Development:
We’re serious about supporting your growth. Whether you’re looking to gain hands-on experience, take a course, or connect with a mentor, we’ll work with you to shape your development journey.
How to apply:
Send us your CV and a covering email to hr@wearemassive.co.uk telling us why you’re the right person for the job by Friday 25th July. Your application will not be considered if a CV & covering letter is not emailed.
Operations Coordinator (Events) employer: LinkedIn
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator (Events)
✨Tip Number 1
Familiarise yourself with the events industry by attending local events or volunteering. This hands-on experience will not only enhance your understanding but also help you build connections that could be beneficial when applying for the Operations Coordinator role.
✨Tip Number 2
Network with professionals in the events sector through platforms like LinkedIn. Engaging with industry groups and participating in discussions can increase your visibility and may lead to referrals for the position at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by creating a portfolio of past projects you've managed. Highlighting your ability to handle multiple tasks and tight deadlines will demonstrate your suitability for the fast-paced environment of event operations.
✨Tip Number 4
Research the specific tools mentioned in the job description, such as Vectorworks or AutoCAD. Familiarising yourself with these tools can give you an edge during interviews, showing your commitment to the role and readiness to hit the ground running.
We think you need these skills to ace Operations Coordinator (Events)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in live event delivery, operations, or production. Emphasise your ability to manage multiple projects and your hands-on approach.
Craft a Compelling Covering Email: In your covering email, clearly explain why you are the right fit for the role. Mention specific experiences that align with the job description, such as managing on-site roles or liaising with suppliers.
Showcase Your Skills: Highlight your strong organisational skills and attention to detail in both your CV and covering email. Mention any experience with Microsoft Office and planning tools like Vectorworks or AutoCAD.
Follow Application Instructions: Ensure you send your application to the specified email address (hr@wearemassive.co.uk) and include both your CV and covering letter. Double-check for any spelling or grammatical errors before sending.
How to prepare for a job interview at LinkedIn
✨Showcase Your Event Experience
Make sure to highlight your previous experience in live event delivery and operations. Be prepared to discuss specific projects you've worked on, the challenges you faced, and how you overcame them.
✨Demonstrate Your Organisational Skills
Since the role requires managing multiple projects simultaneously, be ready to provide examples of how you've successfully juggled various tasks. Discuss your methods for prioritising and staying organised under pressure.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your approach to liaising with suppliers and managing teams.
✨Prepare for Practical Scenarios
Expect to be asked about real-life scenarios you might encounter on-site during events. Think through how you would handle logistics, crew management, and any unexpected issues that may arise during an event.
