Executive Assistant and Marketing Assistant (full time, salary £45,000-50,000pa depending on experience)Largely remote with occasional travel to the company site at Reading as needed but must be UK-based, no applications outside of the UK will be consideredDr Nina Fuller-Shavel is seeking a highly experienced Executive Assistant (EA) to provide comprehensive administrative and operational support across multiple work streams, as well as supporting marketing and communications activities. The ideal candidate will have a strong background in high-level EA responsibilities, exceptional organisational skills and attention to detail, and proficiency with key digital tools, as well as either proven experience in marketing (including social media) or willingness to learn. Experience in healthcare roles (either in previous jobs or supporting healthcare executives) is highly desirable. Key ResponsibilitiesDr Nina Fuller-Shavel LtdIntensive inbox and diary management with professional and some personal tasks, triaging emailsTravel booking and coordination for conferences and eventsProactively curate monthly newsletters for both Dr Nina Fuller-Shavel and the Synthesis ClinicWebsite updates in Squarespace for Dr Nina Fuller-Shavel and Synthesis Clinic with prior approvalSupport marketing activities for Dr Nina Fuller-Shavel Support Dr Nina Fuller-Shavel’s conference, event, and podcast appearances and event planning overallManage teaching courses updates including:Managing course curriculum content and in ThinkificStudent onboarding administrationUpdating website with new course information and enrolment linksCreate and send student certificates using Canva templatesManage course Facebook communities, including posting reminders and curating Q&A sessionsCreate marketing artwork in Canva:website updatessocial mediaConferencesConference & event administration support for an upcoming SIO Europe conference in Oxford, including:Website updates (Squarespace)Maintaining attendee recordsSupporting marketing efforts (Canva)Assisting organisers with administrative tasksLiaison with the clinic coordinators at Synthesis Clinic and personal housekeeper for coordination as neededThe Hale Estate Berkshire LtdBasic bookkeeping and expense reconciliation in FreeAgent, working with the Estate ManagerCoordination of events and other activities at the estate as needed, from branding to community actions and volunteering opportunitiesNational Centre for Integrative Oncology (NCIO) charityScheduling and coordination of NCIO monthly trustee board meetings and other meetings as neededExecutive assistant support for Dr Nina Fuller-Shavel’s activities as the Charity CEO - full spectrum support from meetings and interviews to website and communications managementOncio CIC/the Oncio appCMS updates and adding monthly charity sessions for partner organizationsContributor onboarding and uploading program content to the CMSDesigning social media graphics in CanvaInbox managementLiaison with the technical development team for app user support and programming of updates and other changesSynthesis ClinicWorking alongside the Practice Manager and Dr Fuller-Shavel as the DirectorRegular and proactive liaison with the senior clinic coordinator to balance the clinical and non-clinical diaries seamlesslyMonthly Mailchimp newsletter managementCanva artwork for social media and post drafting working alongside expert members of the clinic team, scheduling following Director approvalRegular website updatesRequired Skills & ExperienceProven experience as a high-level EA, managing multiple priorities simultaneouslyProficiency in:Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)Trello (for task and project management)Squarespace (website updates)Thinkific (course management)Canva (graphic design)Social media platforms (LinkedIn, IG, FB primarily)Flodesk & Mailchimp (email marketing)FreeAgent (basic bookkeeping and expense reconciliation)CMS systems (content updates)Very strong attention to detail and ability to work independentlyExcellent communication and time-management skillsExperience with event coordination and conference administration, fundraising and/or PR is a plusRole DetailsFull-time with 6 month probation period - usual hours are Monday to Friday 9am to 5pm but flexible around family commitments (provided timely responses are achieved for task management). Occasional \'on call\' times during international travel for troubleshooting.Hybrid with largely remote work, occasional travel to Berkshire (nr Reading) and travel for events/conferencesMust have capacity and a diverse range of skills to work collaboratively across multiple projects and teamsEfficiency and a very high level of attention to detail are essential.If you are a proactive, tech-savvy, detail-oriented and highly organised EA looking for a dynamic role supporting multiple projects, we’d love to hear from you!Please note that due to Dr Fuller-Shavel’s busy schedule interviews may need to be held during the evenings or earlier in the morning before 9am.
