Executive Assistant

Dialight is the world leader in LED industrial lighting technology with millions of LED fixtures installed worldwide. We see a world where heavy industry is transformed to be safer, more productive, and environmentally friendly through illumination. We enable industrial customers operating in demanding environments to reduce their energy costs, maintenance costs, and carbon footprint while maximizing the safety and productivity of their facilities.DescriptionWe are looking for a highly organised, proactive, and professional Part Time Executive Assistant to provide high-level secretarial and administrative support to our CEO and CFO, with additional support to our Legal and Company Secretarial team. This is a varied role, ideal for someone with strong EA experience who thrives in a dynamic business environment and enjoys building strong working relationships at all levels. We’re looking for someone who combines strong experience and capability with a positive, proactive, and approachable attitude. You’ll enjoy supporting others, anticipating needs, and playing a key role in fostering a high-performing and collaborative environment. This role will be 3 days a week with 1-2 in office, and we’re open to flexible working arrangements for the right candidate.Key ResponsibilitiesProviding seamless diary management and coordination of internal and external meetings for the CEO and CFOSupport for legal platforms and administrationBeing a central point of contact and managing communication across the business both internally and externallyArranging complex travel (primarily between UK and New Jersey offices, with other jurisdictions as required)Managing and processing expenses and invoices, ensuring accuracy and timely submissionProviding ad hoc support to the wider business including meeting logistics, document production and other administrative tasks as requiredOrganising and taking minutes at the Strategy and Innovation Committee, ensuring accurate documentation and follow-upArranging and coordinating various committees, forums, 1:1s and team meetingsCritical Competencies and ExperienceStrong administrative skills and the ability to manage a high volume of work systematically and with minimal supervisionExcellent organisation and time management with the ability to prioritise, multitask, and meet deadlinesHigh attention to detail and accuracy, with the ability to proofread documents and test for logic and clarityExperience of minute-takingConfident communicator with strong interpersonal skills, capable of liaising professionally and tactfully with individuals at all levelsDemonstrated ability to handle confidential information with discretion and sound judgementA collaborative team player with a flexible and adaptable approach to shifting priorities and business needsProficient in Microsoft Outlook, Word, Excel, and PowerPoint. Experience of Certify and Board Intelligence a plus.Experience supporting a plc Board or executive leadership team is desirable, but not essentialAbout Dialight LondonWe’re a small, friendly, and sociable team based in a bright and modern office near Victoria. Our culture is collaborative and supportive – everyone’s contribution is valued. Being part of a close-knit team means you’ll have the opportunity to get involved across the business, build strong relationships, and make a real impact in your role.