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For Companies At a Glance
- Tasks: Manage document control for projects, ensuring efficient access and compliance.
- Company: Aureos is a growing player in the energy market, focusing on infrastructure and engineering solutions.
- Benefits: Enjoy health cover, 25 days holiday plus bank holidays, and flexible remote work options.
- Why this job: Join a dynamic team, enhance your skills, and contribute to impactful energy projects.
- Qualifications: Experience in document control and familiarity with relevant software are essential.
- Other info: This role offers remote work with occasional travel to local offices.
The predicted salary is between 28800 - 43200 £ per year.
Aureos are recruiting a Document Controller to support with our projects in Bathgate. The role is open to candidates from all over the UK as the position will be working from home with occasional travel to an Aureos office in their area. Aureos has a growing capability in the energy market, including major infrastructure solutions and high voltage engineering.
Duties/Responsibilities
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Identify the contractual requirements in relation to document control.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan to meet relevant requirements (i.e. ISO 9001).
- Provide feedback such that the Design Manager is fully aware of all documentation issues.
- Manage systems (SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) such that all documentation is stored efficiently and can be accessed at all times.
- Collect and register all technical documents such as drawings and blueprints in the Aureos system.
- Review and update documents for maintenance and quality control.
- Keep other personnel updated on new document versions and how to obtain access.
- Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner.
- Issue document numbers to relevant parties in accordance with the project requirements.
- Quality check incoming documents (e.g. from designers) in line with the document control procedure.
- Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes.
- Support the review / approval process, including the collation, distribution and close-out of comments.
- Support implementation of other relevant procedures (i.e. TQ/RFI Database).
Skills and Experience
- Experience working as a Document Controller and within a similar industry.
- Be used to working with Document Control software.
- Have great organisational skills.
- Ability to manage multiple projects.
Benefits
- Health Cover
- Subsistence
- Holiday 25 days + Bank Holidays
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control software mentioned in the job description, such as SharePoint and Autodesk BIM 360. Having hands-on experience or even completing online tutorials can give you a significant edge during discussions.
✨Tip Number 2
Understand the key principles of ISO 9001 and how they relate to document control. Being able to discuss these standards confidently will demonstrate your commitment to quality management and your ability to contribute to the Information Management Plan.
✨Tip Number 3
Prepare to showcase your organisational skills by thinking of examples where you've successfully managed multiple projects or documents simultaneously. This will help you illustrate your capability to handle the demands of the role effectively.
✨Tip Number 4
Network with professionals in the energy sector or document control field. Engaging with industry groups on platforms like LinkedIn can provide insights into best practices and may even lead to referrals that could strengthen your application.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller. Familiarise yourself with document control procedures and the specific software mentioned in the job description, such as SharePoint and Autodesk BIM 360.
Tailor Your CV: Highlight your relevant experience in document control and any familiarity with the energy sector. Be sure to include specific examples of how you've managed documentation in previous roles, showcasing your organisational skills and ability to handle multiple projects.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the requirements listed in the job description, particularly your experience with document control software and your commitment to quality assurance.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at LinkedIn
✨Understand Document Control Systems
Familiarise yourself with the specific document control software mentioned in the job description, such as SharePoint and Autodesk BIM 360. Be prepared to discuss your experience with these tools and how you've used them to manage documentation efficiently.
✨Showcase Organisational Skills
Highlight your organisational skills during the interview. Provide examples of how you've managed multiple projects simultaneously and maintained accurate records. This will demonstrate your ability to handle the responsibilities of a Document Controller effectively.
✨Prepare for Scenario Questions
Anticipate scenario-based questions that may assess your problem-solving abilities in document control situations. Think about past experiences where you had to resolve issues related to document management or quality control, and be ready to share those stories.
✨Emphasise Continuous Improvement
Discuss your approach to improving document control procedures. Be prepared to share ideas on how you would enhance existing systems and ensure compliance with standards like ISO 9001, showing that you're proactive about quality and efficiency.
