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For Companies At a Glance
- Tasks: Manage project documentation and ensure accuracy throughout the project lifecycle.
- Company: Join a leading construction firm with a stellar reputation in the North East.
- Benefits: Enjoy 33 days off, a great pension, and flexible working options.
- Why this job: Be part of a supportive team that values your input and offers growth opportunities.
- Qualifications: Experience in document control within construction and proficiency in Microsoft Office 365 required.
- Other info: Hybrid working model available; perfect for balancing work and life.
The predicted salary is between 28800 - 42000 £ per year.
Job Description
Our client is a leading construction and infrastructure firm known for delivering high-quality projects across various sectors. With a good reputation in the North East and a strong pipeline of work, this is an excellent time to join the team.
Role Overview:
As a Document Controls Specialist, you will be responsible for managing and overseeing the documentation process throughout the project lifecycle. This role is crucial for ensuring that all project documents are accurate, organized, and accessible to the relevant stakeholders. You will work closely with project managers, engineers, and other team members to facilitate effective communication and compliance with quality standards.
Key Responsibilities::
- Set up the site filing system to record and maintain all project documentation.
- Prepare and maintain a suitable Contract Drawing Matrix for the control and issue of Contract and Drawings.
- Collate the Project Manager's internal monthly reports.
- Prepare and issue weekly plant and material returns.
- Control and maintain the Health & Safety File.
- Prepare all necessary documentation for incorporation into the O&M Manuals at Project Completion.
- Input data into site waste management plans.
- Document Coordinator for all BIW, project drawings.
- Assist, when necessary, the site secretarial staff with the site correspondence, filing, etc.
Qualifications:
- Significant experience in a similar role, ideally within the construction industry.
- Experience in working with Common Data Environment Systems (CDE) – Asite, Conject, BIM 360 or BIM Docs.
- Strong interpersonal, communications and organisation skills.
- Able to work well under pressure, prioritise work load effectively and meet deadlines.
- Proficient user of Microsoft Office 365.
Who we’re looking for:
To fit right into the team you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent our brand and contribute to the success of your team and our business.
Benefits:
- Competitive salary.
- 33 days annual leave including bank holidays.
- A great pension.
- Valuable life assurance.
- Discretionary Bonus Scheme up to10%.
What’s more, you’ll also be able to make the most of a range of brilliant extras. These include:
- Our Cycle to Work Scheme.
- Annual flu vaccine.
- Health & Wellbeing and Life Management Support for you and your family.
We also have a brilliant smarter working policy, too. That means many of our office-based people and some of our site-based people can either work from home or as part of our hybrid model.
If you want to know more and wish to apply, please contact 07749495879 matt.cassady@linearrecruitment.co.uk.
Document Controller employer: Linear Recruitment Ltd
Contact Detail:
Linear Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with Common Data Environment Systems (CDE) like Asite or BIM 360. Being well-versed in these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running in this role.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have experience in document control. Engaging with them can provide you with valuable insights and potentially lead to referrals that could enhance your application.
✨Tip Number 3
Showcase your organisational skills by preparing a mock project documentation system. This practical demonstration of your abilities can be a great conversation starter during interviews and highlight your proactive approach.
✨Tip Number 4
Research the company’s recent projects and their impact on the community. Understanding their work will allow you to tailor your discussions and show genuine interest in contributing to their success.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller. Familiarise yourself with the key tasks mentioned in the job description, such as managing documentation processes and working with project managers.
Tailor Your CV: Customise your CV to highlight relevant experience in document control, especially within the construction industry. Emphasise your familiarity with Common Data Environment Systems and your proficiency in Microsoft Office 365.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your interpersonal skills and ability to work under pressure. Mention specific examples from your past experiences that demonstrate your organisational skills and attention to detail.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Linear Recruitment Ltd
✨Know Your Documents
Familiarise yourself with common documentation processes in the construction industry. Be prepared to discuss your experience with document control systems like Asite or BIM 360, as this will show your understanding of the role's requirements.
✨Showcase Your Organisation Skills
Highlight your ability to manage multiple documents and deadlines effectively. Prepare examples from your past roles where you successfully organised project documentation or improved filing systems.
✨Communicate Clearly
Since you'll be working closely with project managers and engineers, demonstrate your strong communication skills during the interview. Practice articulating how you would facilitate effective communication among team members.
✨Emphasise Teamwork
The role requires collaboration with various stakeholders. Share experiences that showcase your ability to work well in a team, respect others' opinions, and contribute positively to group dynamics.
