Administration & Finance Officer

In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post. The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place, schools will follow all Government and Public Health England Guidelines. All shortlisted candidates will need to verify their eligibility to work in the UK at interview.

The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day-to-day operation of the school. To provide a full range of administrative and finance support to the School.

Key Tasks and Responsibilities

• Responsible for the management of the MIS (Management Information System) system and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
• Responsible for overseeing the accurate inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
• Checking payroll outputs and reports to ensure accurate pay records.
• Management of the online cashless payment system.
• Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
• Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
• Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
• Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
• Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
• Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
• Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
• Maintaining the School SCR for volunteers, agency staff and contractors.
• Travelling to attend training courses as required.

Other

The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies. The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures. All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.

To apply please go to . The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS. In line with Keeping Children Safe in Education, please be advised that if shortlisted, we will carry out internet searches to support our commitment to safer recruitment. Please note that the purpose of this is to identify any incidents or issues that have happened, and are publicly available online, which the school might want to explore with applicants at interview. Internet searches will be carried out by someone who is not directly involved in the recruitment process and only relevant information will be shared with the interview panel.