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- Tasks: Manage school administration and finance, ensuring smooth operations across two primary schools.
- Company: Join a supportive educational environment focused on student success.
- Benefits: Competitive salary, professional development opportunities, and a chance to make a difference.
- Why this job: Be a key player in shaping the future of young minds while developing your skills.
- Qualifications: Experience in administration and finance, with strong organisational skills.
- Other info: Dynamic role with opportunities for growth and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
The successful candidate will be responsible for ensuring that the school back-office functions effectively across both Weston and Whaplode Church of England Primary Schools. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school. To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
- Responsible for the management of Bromcom system and administration ensuring both pupil and personnel records are updated and correct.
- Prepare Census information and upload within set timescales.
- Responsible for overseeing the accurate inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
- Checking payroll outputs and reports to ensure accurate pay records.
- Management of the online cashless payment system.
- Liaise with third-party suppliers, e.g. supply agencies, catering providers as required.
- Oversee and support the roles and responsibilities of administration and clerical staff, including line management.
- Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
- Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions are recorded in a timely and accurate manner.
- Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
- Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
- Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
- Maintaining the School SCR for volunteers, agency staff and contractors.
- Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies and LAAT Health and Safety policies and procedures. All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
Administration and Finance Officer - Weston and Whaplode CoE employer: Lincoln Anglican Academy Trust
Contact Detail:
Lincoln Anglican Academy Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration and Finance Officer - Weston and Whaplode CoE
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who work in administration and finance. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the schools you're applying to. Understand their values and how they operate. This way, you can tailor your answers to show you're the perfect fit for their team!
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience with payroll systems and administrative tasks.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Administration and Finance Officer - Weston and Whaplode CoE
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administration and finance. We want to see how your skills match the key tasks mentioned in the job description, so don’t hold back!
Showcase Relevant Experience: When detailing your previous roles, focus on your experience with systems like Bromcom and any financial processes you've managed. We love seeing concrete examples of how you've contributed to a smooth operation in past positions.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly. We appreciate clarity!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Lincoln Anglican Academy Trust
✨Know Your Stuff
Make sure you’re familiar with the Bromcom system and how it operates. Brush up on your knowledge of payroll processes and financial systems, as these are key aspects of the role. Being able to discuss these confidently will show that you’re prepared and serious about the position.
✨Showcase Your Organisational Skills
Since this role involves managing various administrative functions, be ready to share examples of how you've successfully organised tasks in the past. Think about specific situations where you’ve had to juggle multiple responsibilities and how you ensured everything ran smoothly.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with a payroll discrepancy or managing a tight deadline for census information. Practise your responses to these scenarios so you can demonstrate your problem-solving skills and ability to work under pressure.
✨Understand the School's Values
Familiarise yourself with the ethos of Weston and Whaplode Church of England Primary Schools. Be prepared to discuss how your values align with theirs, especially regarding safeguarding and promoting the welfare of children. This will show that you’re not just a fit for the role, but also for the school community.
