Supply Chain Administrator in Lincoln

Lincat – Supply Chain Administrator

Lincat is a manufacturing business, one of the world's leading names in commercial catering equipment with over 50 years of experience delivering world-class innovation and product quality to its extensive customer base. Our company manufactures 50,000 products each year and exports to over 80 countries. We have great products, great people and great customers.

About The Role

We are looking for a Supply Chain Administrator to join our Procurement team at Lincat. You will be responsible for maintaining a stock of components in line with production requirements, ensuring systems are up to date and arranging collections from suppliers. The role will also include taking responsibility for some categories within the Procurement function.

Hours of Work

This role is based on 37.5 hours per week, working Monday to Friday.

Key Areas Of Responsibility

Freight and Courier Management

• Manage all freight and courier requirements for inbound components, ensuring timely and cost-effective delivery solutions are in place.
• Support the imports of goods, including the management of associated documentation in compliance with relevant regulations and internal procedures.

System Accuracy and Materials Control Support

• Check the status of the collections arranged for the department.
• Raise purchase orders for third-party orders, generally intercompany.
• Support the Materials Control team in maintaining system accuracy, including updating delivery dates in the purchase orders.

General Procurement Administration

• Support other areas by raising purchase orders for indirect purchases when requested.
• Booking-in delivery notes for indirect purchases.
• Responsible for ordering and managing stationery and cupboard/kitchen items.
• Contact suppliers to manage non-conformance issues arising from Quality department component rejections, coordinating resolution and any necessary returns or replacements.
• Maintain and update KPI dashboards with Materials Control and Procurement data.
• Provide general administrative support to the Procurement team, including maintaining supplier records, filing, and supporting buyers with day-to-day tasks.

Supplier Account Support

• Support the Procurement team in managing smaller supplier accounts and lower-complexity categories, assisting with routine communications, updating price lists, and performance monitoring.

Invoice and Query Management

• Manage invoice queries across both Materials Control and Procurement, working collaboratively with Finance and suppliers to achieve timely resolution.

Essential Skills And Knowledge

• Experience in importing goods, including the management of associated documentation.
• Computer literate, with strong Microsoft Office skills, particularly Excel (including use of formulas and basic calculations).
• Excellent communication and interpersonal skills, with the ability to engage effectively with stakeholders at all levels, both internally and externally.
• Strong attention to detail, with a commitment to maintaining high standards of accuracy.
• Excellent organisation and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Proactive and self‑motivated, with the ability to work on own initiative and know when to seek guidance or escalate issues.
• Flexible and adaptable approach to work, with the ability to respond positively to changing priorities.
• Collaborative team player, with a willingness to support colleagues across the wider Supply Chain function.
• Methodical and structured approach to work.
• A relevant business or supply chain qualification (e.g. CIPS), desirable but not essential.