At a Glance
- Tasks: Manage supply chain tasks, ensuring efficient job progress and strong subcontractor relationships.
- Company: Linaker, a leader in creating tailored business environments for 30 years.
- Benefits: Competitive salary, hybrid working, full training, and a supportive team.
- Other info: Enjoy modern offices, free parking, and annual summer conferences.
- Why this job: Join a dynamic team and make a real impact in supply chain management.
- Qualifications: Strong organisation skills, proactive mindset, and excellent communication abilities.
For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker’s heritage lies in our ability to design and regulate unique spaces that truly work. Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.
ABOUT THE ROLE
This position is responsible for managing the assignment of both planned and reactive works to our supply chain partners, ensuring that all tasks are allocated in accordance with established internal procedures. The role serves as the primary point of contact for subcontractors, making it essential to foster strong professional relationships. It also requires developing a thorough understanding of the subcontractor portal. Additionally, the position supports the supply chain champion by monitoring and tracking performance, as well as reviewing existing processes to ensure they effectively support subcontractor performance. Please note this position is offered on a 12 Month Fixed Term Contract.
WHAT YOU WILL BE RESPONSIBLE FOR
- Manage WIP across all stages, ensuring jobs progress efficiently and meet SLAs/KPIs.
- Proactively chase subcontractors for attendance, updates, documentation and completion evidence.
- Monitor job status daily to identify risks, delays or required escalations and maintain accurate records across systems.
- Upload and verify compliance paperwork before job closure.
- Build and maintain strong working relationships with subcontractors, acting as a key point of contact for queries and problem resolutions.
- Collaborate with the Supply Chain Champion and Manager to review current procedures, continually enhance business results, improve data accuracy, and support both planned preventive maintenance (PPM) and reactive performance statistics.
- Check compliance dates with relevant client third-party systems (where required) to ensure they align accurately with the PPM planners in job logic.
- Make sure all PPMs and reactive jobs are assigned, dispatched, and acknowledged by subcontractors, and assist the supply chain champion in tracking performance against KPIs such as response time, resolution, first-time fix rate, and recalls. Raise any concerns as necessary.
- Develop a thorough understanding of the subcontractor portal, working closely with subcontractors to promptly address issues related to the portal.
- Attend client meetings, team discussions, and any other sessions that are necessary for you to effectively carry out your role.
- Collaborate with our CRT to progress jobs to completion while ensuring proper evidence is submitted for confirmation.
- Support efforts focused on enhancing subcontractor efficiency, compliance, and service quality.
- Spot and suggest opportunities for process improvements based on performance metrics and feedback from stakeholders.
WHAT WE ARE LOOKING FOR
- Strong organisation and workload prioritisation.
- High level of initiative and proactive WIP management.
- Excellent communication via phone and email.
- Attention to detail and accuracy in system updates.
- Ability to build and maintain positive contractor relationships.
- Confident decision-making and problem-solving.
- Comfortable working in a fast-paced, deadline-driven environment.
- Knowledgeable about expectations, deadlines, and targets for both internal and external stakeholders.
- Strong administrative skills, intermediate proficiency in Microsoft Office applications.
- Experienced in collaborating with both external and internal clients.
- Experience in FM, particularly across both PPM and reactive workflows (Desirable).
- Familiarity with CAFM systems (Desirable).
- Understanding of compliance documentation (RAMS, permits, certificates).
THE PACKAGE
- Competitive Starting salary.
- Monday – Friday 8:00am – 17:00pm.
- Flexibility of hybrid working - Option to work from home 1 day per week following an initial training period.
- Full training by a supportive friendly team.
- Auto enrolment in the company pension scheme.
- Modern, comfortable offices with an endless supply of coffee and tea.
- Free parking but also accessible via public transport.
- Annual summer conferences.
- 12 Month Fixed Term Contract.
EQUAL OPPORTUNITIES
Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Scheduler - Supply Chain 12M FTC employer: Linaker Ltd
Linaker is an exceptional employer that prioritises trust, reliability, and care, fostering a collaborative work culture where employees are seen as integral parts of the team. With a competitive salary, flexible hybrid working options, and a commitment to employee development through comprehensive training, Linaker offers a supportive environment for growth. Located in modern offices with excellent amenities and easy access via public transport, this role provides a unique opportunity to contribute to meaningful projects while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Scheduler - Supply Chain 12M FTC
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching Linaker's values and recent projects. Show us how your skills align with their mission of trust, reliability, and care. Tailor your responses to highlight your fit!
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with subcontractors, being clear and confident in your conversations is key. Role-play with a friend or use online resources to sharpen those skills.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Scheduler - Supply Chain 12M FTC
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in supply chain management and relationship building. We want to see how your skills align with our core values of trust, reliability, and care.
Showcase Your Communication Skills:Since this role involves a lot of interaction with subcontractors, emphasise your communication skills. Share examples of how you've effectively managed relationships and resolved issues in the past. We love a good story!
Be Detail-Oriented:Attention to detail is key in this role. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their submissions are polished and professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Linaker Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Scheduler in the supply chain. Familiarise yourself with terms like WIP, SLAs, and KPIs, as well as the importance of compliance documentation. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Communication Skills
Since this role involves building strong relationships with subcontractors, be prepared to discuss your communication style. Share examples of how you've effectively managed queries or resolved issues in previous roles. Highlight your ability to communicate clearly via phone and email.
✨Demonstrate Proactive Problem-Solving
Linaker values initiative, so come ready with examples of how you've proactively managed workloads or improved processes in past positions. Discuss specific situations where you identified risks or delays and how you addressed them to keep projects on track.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about Linaker's approach to supply chain management and how they measure subcontractor performance. This shows your genuine interest in the company and helps you assess if it's the right fit for you.
