At a Glance
- Tasks: Process invoices and support payment runs in a dynamic finance team.
- Company: Join Linaker, a leader in creating tailored business environments for 30 years.
- Benefits: Enjoy competitive salary, 25 days holiday, and hybrid working options.
- Other info: Opportunity for growth and involvement in process improvements.
- Why this job: Make a real impact in finance while developing your career in a supportive environment.
- Qualifications: Experience in finance administration and strong attention to detail required.
Welcome To Linaker
For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments.
Having shaped workspaces for a wide range of businesses across the country, Linaker’s heritage lies in our ability to design and regulate unique spaces that truly work.
Linaker was founded upon three core values: trust, reliability and care.
We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.
About The Role
We are strengthening our Finance team and are looking for a dependable Accounts Payable Coordinator to join our Oxted office.
This is a Fixed Term Contract (12 Months) in a hands-on Accounts Payable role in a busy, growing facilities-management business, processing supplier and subcontractor invoices and helping ensure costs are recorded accurately and suppliers are paid correctly and on time.
The role combines traditional Purchase Ledger work with job-level processing in Joblogic.
You will work with the Purchase Ledger Team Lead and Manager to manage invoice queues, maintain accurate statuses, resolve routine queries, reconcile supplier statements and support payment runs and month-end.
Our finance processes and systems are developing, so this is also an opportunity to help build a more consistent, efficient and well-controlled Purchase Ledger function.
- What You Will Be Responsible For
- Process supplier and subcontractor invoices and credit notes accurately and promptly.
- Enter job-related invoices into Joblogic and the finance system.
- Check invoice details, VAT, jobs, purchase orders, worksheets, coding, approvals and supporting information.
- Update invoice, purchase-order and relevant job statuses so the current position is visible and accurate.
- Monitor shared invoice queues and route documents and queries to the correct owner.
- Respond to routine supplier queries and provide copy invoices, remittances or status updates where appropriate.
- Obtain and reconcile supplier statements and follow up missing invoices, credits and unresolved items.
- Support scheduled and ad-hoc payment-run preparation.
- Maintain query, approval and unentered-invoice trackers and escalate overdue or unusual items.
- Complete month-end processing and evidence by the agreed timetable.
- Follow financial controls
- Support process improvements, workflow automation and implementation of a future finance system.
- What we are looking for
- Experience in Purchase Ledger, Accounts Payable, finance administration or another high-volume processing environment.
- Good attention to detail and confidence checking invoices and supporting documentation.
- Comfort using Excel, email, shared folders and finance systems.
- Ability to organise work around daily, payment-run and month-end deadlines.
- Clear and professional communication with suppliers and colleagues.
- A dependable approach: complete work accurately, follow actions through and escalate when something does not look right.
- Key Skills
- Experience using Joblogic or a comparable job-management system.
- Experience in facilities management, construction, engineering or outsourced services.
- AAT study or an interest in developing a career in transactional finance.
- Experience with invoice workflow, OCR or shared-inbox tools.
- The Package
- Competitive starting salary
25 days holiday plus bank holidays.
- Modern, comfortable offices
- Core Hours: Monday - Friday 8:00am - 17:00pm
- Flexibility for hybrid working
Company pension scheme.
Employee assistant programme for wellbeing and support.
- ***12 months Fixed Term Contract***
- Equal Opportunities
Linaker Limited is an equal opportunities employer committed to diversity and inclusion.
We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Interested
This is a compelling opportunity to take ownership of supporting the ongoing development, optimisation, and system related projects in a growing business where your input drives real change and career progression is built into our journey
Accounts Payable Coordinator in Oxted employer: Linaker Ltd
Linaker is an exceptional employer that prioritises trust, reliability, and care, creating a supportive work environment for its employees. As a Fleet Manager based in Haydock, you will enjoy competitive benefits, including a flexible hybrid working model, a generous holiday allowance, and opportunities for professional growth within a dynamic team. The company fosters a culture of collaboration and innovation, ensuring that your contributions are valued and impactful in shaping the future of tailored business environments.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Coordinator in Oxted
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Linaker Ltd.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Linaker Ltd might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Accounts Payable Coordinator in Oxted
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Linaker Ltd will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Linaker Ltd. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Linaker Ltd confidence in your short-term commitment to the role.
How to prepare for a job interview at Linaker Ltd
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Linaker Ltd.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Linaker Ltd that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
