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- Tasks: Coordinate maintenance activities and manage compliance on a MOD site.
- Company: Join a dynamic team supporting facilities management in a secure environment.
- Benefits: 25 days holiday, competitive salary, and professional development opportunities.
- Other info: Full-time role with no hybrid options, ensuring a focused work environment.
- Why this job: Be the go-to person for site operations and make a real impact.
- Qualifications: Organisational skills and a proactive approach are key; experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a proactive and organised Site Administrator to support the delivery of facilities management services on a MOD site in Donnington. Reporting to the Site Supervisor, you will play a key role in coordinating maintenance activities, managing compliance requirements, and acting as the day‑to‑day point of contact for site stakeholders. This role is primarily administrative and coordination‑focused but will also require involvement in contractor management, scheduling, and operational support.
What You Will Be Responsible For
- Act as the primary point of contact for site stakeholders regarding maintenance issues and service requests.
- Coordinate and schedule site‑based engineers and subcontractors, ensuring effective delivery of reactive, planned preventative maintenance (PPM), and remedial works.
- Manage and prioritise workloads to ensure service delivery aligns with contractual KPIs and SLAs.
- Use CAFM and other internal systems to log, track, and update work activities and generate reports.
- Monitor and maintain compliance across the site, ensuring statutory maintenance tasks are completed in line with relevant standards such as SFG20 and regulatory requirements.
- Ensure documentation including RAMS (Risk Assessments and Method Statements), service records, and compliance logs are available for review by the Site Supervisor before and after works are completed.
- Support the management of subcontractors and suppliers, including coordination of works, performance monitoring, and material ordering.
- Ensure materials and resources are ordered and available to support scheduled works.
- Build and maintain effective working relationships with internal teams, contractors, client staff and MOD staff.
- Identify and escalate any compliance risks, service issues, or operational concerns to the Site Supervisor.
- Assist in preparing reports on service delivery, compliance status, and performance metrics.
- Support site audits, inspections, and continuous improvement activities.
- Ensure all activities are carried out in accordance with company procedures and the requirements of working within a secure MOD environment.
What We Are Looking For
- Previous experience in a facilities management, maintenance coordination (desirable but not essential), or administration role.
- Good understanding of FM compliance requirements, including statutory maintenance, SFG20 standards, and RAMS (desirable but not essential).
- Strong organisational skills with the ability to manage and prioritise multiple tasks in a fast‑paced environment.
- Confident communicator with the ability to build relationships with clients, contractors, and internal teams.
- Ability to take ownership of day‑to‑day site coordination and stakeholder communication.
- Experience coordinating engineers, subcontractors, or service providers (desirable but not essential).
- Proactive approach to problem‑solving and the ability to escalate issues appropriately.
- Competent in Microsoft 365 applications and comfortable using CAFM or similar systems.
- Understanding of working within a regulated or secure environment (desirable but not essential).
- A background / understanding of general engineering practices (desirable but not essential).
This role operates within a Ministry of Defence site and requires adherence to high‑level security, safety, and compliance protocols. The successful candidate will be expected to represent the company professionally and be committed to delivering operational excellence. This is a full‑time, site‑based role with no hybrid working options, due to the operational and security requirements on site.
25 Days holiday plus
Site Administrator in London employer: Linaker Ltd
Contact Detail:
Linaker Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in London
✨Tip Number 1
Get to know the company and its culture before your interview. Research their values and recent projects, especially in facilities management. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Site Administrator, you'll need to build relationships with various stakeholders. Try role-playing common scenarios with a friend or family member to boost your confidence and refine your approach.
✨Tip Number 3
Prepare some questions to ask during your interview. This shows you're engaged and helps you assess if the role is right for you. Think about asking about their compliance processes or how they handle contractor management.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Site Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant facilities management or administrative roles you've had, and don't forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Site Administrator role. Mention your proactive approach and how you can manage multiple tasks effectively.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to highlight your communication skills in your application. Share examples of how you've built relationships in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Linaker Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrator. Familiarise yourself with facilities management concepts, compliance requirements, and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated projects. Be ready to discuss how you prioritised workloads and ensured timely delivery, as this will demonstrate your capability to handle the fast-paced environment.
✨Communicate Effectively
As a Site Administrator, you'll need to build relationships with various stakeholders. Practice articulating your thoughts clearly and concisely. During the interview, focus on your communication style and be prepared to discuss how you've effectively collaborated with clients, contractors, and internal teams in previous roles.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, brush up on relevant standards like SFG20 and RAMS. Be ready to discuss any experience you have with compliance monitoring or risk assessment. If you lack direct experience, consider how your skills can transfer to ensure adherence to regulations and safety protocols.