HR Administrator

WELCOME TO LINAKER

With 40% year-on-year growth and a portfolio that spans hospitality venues, commercial office spaces, high-security environments—and more—we’re scaling fast and evolving how we support the people who power our business. For over 30 years, Linaker has delivered hard FM solutions that keep buildings safe, compliant, and performing at their best. Our reputation is built on technical excellence, local responsiveness, and a culture of trust, care, and reliability. As we continue to grow, we’re investing in the systems, teams, and experiences that make that growth sustainable—from the ground up.

ABOUT THE ROLE

We are looking for a highly organised and detail-oriented HR Administrator to join our People Team. This is an exciting opportunity for someone who is passionate about delivering a professional and efficient HR experience and enjoys working in a fast-paced, people-focused environment. As an HR Administrator, you will be an instrumental member of the People Team, providing comprehensive administrative support throughout the employee lifecycle. From preparing HR documentation to coordinating contractual changes and leaver processes, you will play a key role in ensuring our people processes run smoothly and efficiently.

Working closely with the wider People Team, managers, Payroll, Recruitment, and other internal stakeholders, you will help maintain accurate employee records, support compliance requirements, and ensure all HR administration is completed to a high standard and remains audit-ready. This role is central to delivering effective, people-focused HR support across the business.

This is a fantastic opportunity for someone with previous HR administrative experience - who is looking to develop their career within a supportive and collaborative team. You will gain exposure to a wide range of HR activities and play an important part in creating a positive employee experience from start to finish. If you’re proactive, highly organised, and thrive when managing multiple priorities, this role offers an excellent opportunity to grow your HR career in a busy and rewarding environment where no two days are the same.

WHAT YOU WILL BE RESPONSIBLE FOR

• Provide administrative support across the full employee lifecycle, including contracts of employment, offer letters, contract amendments, leavers and general HR correspondence.
• Provide first-line support and guidance on HR policies, procedures, and general People-related queries – escalating where necessary.
• Maintaining accurate and up-to-date employee records and HR systems.
• Assisting with the management of HR inbox queries and responding in a professional and timely manner.
• Monitoring probationary review dates and assisting with all related administration and processes.
• Support absence recording processes and provide guidance to managers, escalating matters where appropriate.
• Provide support with onboarding/offboarding and induction processes where required.
• Provide administrative support in relation to disciplinary, performance, and grievance matters.
• Supporting payroll processes by ensuring employee information and changes are communicated accurately and on time.
• Supporting compliance and audit requirements by ensuring HR files and documentation are accurate and complete.
• Maintain HRIS records and support reporting needs for People metrics.
• Assisting with employee initiatives and wider People Team projects.
• Maintaining confidentiality and handling sensitive information with discretion.
• Providing general administrative support to the wider People Team and managers as required.

WHAT WE ARE LOOKING FOR

We’re looking for someone who’s organised, proactive, and passionate about delivering a brilliant employee experience. You’ll thrive in a fast-paced environment and bring a people-first mindset to everything you do. This is a hybrid role with your primary base at our Haydock office. However, flexibility to travel across our other offices from time to time is a must.

• Strong administrative and organisational skills with exceptional attention to detail.
• Experience in HR administration.
• Level 3 CIPD qualification or working towards.
• Up to date knowledge of HR legislation and UK Employment Law.
• Familiarity with HRIS platforms and Microsoft Office suite.
• Excellent communication skills and the ability to build trust across teams.
• Confidence managing multiple priorities and working independently across home and office settings.
• A proactive nature, with a hunger to learn and improve processes.
• A good sense of humour and a naturally positive outlook.
• Passionate about all things people and delivering a seamless employee journey.
• Previous experience in hard FM or technical environments is a bonus—but not essential. We value transferable skills and a willingness to learn.

THE PACKAGE

• Competitive starting salary.
• 25 Days holiday plus bank holidays.
• Buy and sell holidays.
• One paid day per year for volunteering, giving back to causes that matter to you.
• Recognition programs that celebrate your contributions and impact.
• Plenty of opportunity for progression.
• Death in service after a qualifying period of 2 years.
• Salary sacrifice schemes (give as you earn, cycle to work and car salary sacrifice).
• Bags of exposure to working in a fast-paced HR/Recruitment function.
• Core Hours: Monday - Friday 8:00am - 17:00pm.
• Company pension scheme.
• Employee Assistance Programme (EAP).

INTERESTED?

This is a brilliant time to join our evolving People team. While we’re no longer brand new, we’re growing fast—supporting 40% year-on-year business expansion and shaping the systems, culture, and experiences that make that growth sustainable. We’re looking for someone who brings energy, precision, and a genuine passion for people. If you thrive in a fast-paced environment, love making processes smoother and experiences better, and want to be part of a team that’s building something meaningful—we’d love to hear from you.

EQUAL OPPORTUNITIES

Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.