At a Glance
- Tasks: Manage supply chain assignments and foster strong relationships with subcontractors.
- Company: Linaker, a leader in creating tailored business environments for 30 years.
- Benefits: Competitive salary, hybrid working, free parking, and supportive training.
- Other info: Enjoy modern offices, annual conferences, and opportunities for process improvement.
- Why this job: Join a dynamic team and make a real impact in supply chain management.
- Qualifications: Strong organisation skills, proactive management, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker's heritage lies in our ability to design and regulate unique spaces that truly work. Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients' architecture and, ultimately, an extension of your business, a part of one team.
ABOUT THE ROLE
This position is responsible for managing the assignment of both planned and reactive works to our supply chain partners, ensuring that all tasks are allocated in accordance with established internal procedures. The role serves as the primary point of contact for subcontractors, making it essential to foster strong professional relationships. It also requires developing a thorough understanding of the subcontractor portal. Additionally, the position supports the supply chain champion by monitoring and tracking performance, as well as reviewing existing processes to ensure they effectively support subcontractor performance. Please note this position is offered on a 12 Month Fixed Term Contract.
WHAT YOU WILL BE RESPONSIBLE FOR
- Manage WIP across all stages, ensuring jobs progress efficiently and meet SLAs/KPIs.
- Proactively chase subcontractors for attendance, updates, documentation and completion evidence.
- Monitor job status daily to identify risks, delays or required escalations and maintain accurate records across systems.
- Upload and verify compliance paperwork before job closure.
- Build and maintain strong working relationships with subcontractors, acting as a key point of contact for queries and problem resolutions.
- Collaborate with the Supply Chain Champion and Manager to review current procedures, continually enhance business results, improve data accuracy, and support both planned preventive maintenance (PPM) and reactive performance statistics.
- Check compliance dates with relevant client third-party systems (where required) to ensure they align accurately with the PPM planners in job logic.
- Make sure all PPMs and reactive jobs are assigned, dispatched, and acknowledged by subcontractors, and assist the supply chain champion in tracking performance against KPIs such as response time, resolution, first-time fix rate, and recalls. Raise any concerns as necessary.
- Develop a thorough understanding of the subcontractor portal, working closely with subcontractors to promptly address issues related to the portal.
- Attend client meetings, team discussions, and any other sessions that are necessary for you to effectively carry out your role.
- Collaborate with our CRT to progress jobs to completion while ensuring proper evidence is submitted for confirmation.
- Support efforts focused on enhancing subcontractor efficiency, compliance, and service quality.
- Spot and suggest opportunities for process improvements based on performance metrics and feedback from stakeholders.
WHAT WE ARE LOOKING FOR
- Strong organisation and workload prioritisation.
- High level of initiative and proactive WIP management.
- Excellent communication via phone and email.
- Attention to detail and accuracy in system updates.
- Ability to build and maintain positive contractor relationships.
- Confident decision-making and problem-solving.
- Comfortable working in a fast-paced, deadline-driven environment.
- Knowledgeable about expectations, deadlines, and targets for both internal and external stakeholders.
- Strong administrative skills, intermediate proficiency in Microsoft Office applications.
- Experienced in collaborating with both external and internal clients.
- Experience in FM, particularly across both PPM and reactive workflows (Desirable).
- Familiarity with CAFM systems (Desirable).
- Understanding of compliance documentation (RAMS, permits, certificates).
THE PACKAGE
- Competitive Starting salary.
- Monday to Friday 8:00am to 17:00pm.
- Flexibility of hybrid working - Option to work from home 1 day per week following an initial training period.
- Full training by a supportive friendly team.
- Auto enrolment in the company pension scheme.
- Modern, comfortable offices with an endless supply of coffee and tea.
- Free parking but also accessible via public transport.
- Annual summer conferences.
- 12 Month Fixed Term Contract.
EQUAL OPPORTUNITIES
Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Scheduler - Supply Chain 12M FTC employer: Linaker Limited
Linaker is an exceptional employer that prioritises trust, reliability, and care, fostering a collaborative work culture where employees are valued as integral parts of the team. With a competitive salary, flexible hybrid working options, and a commitment to employee development through comprehensive training, Linaker offers a supportive environment for growth in the dynamic field of supply chain management. Located in modern offices with excellent amenities, including free parking and easy public transport access, Linaker ensures a rewarding and engaging workplace experience.
StudySmarter Expert Advice🤫
We think this is how you could land Scheduler - Supply Chain 12M FTC
✨Tip Number 1
Get to know the company culture before your interview. Check out Linaker's values of trust, reliability, and care. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with subcontractors, being clear and confident in your conversations is key. Try role-playing with a friend or family member to boost your confidence.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed workloads or prioritised tasks in the past. This will demonstrate that you can handle the fast-paced environment at Linaker.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. And remember, apply through our website for the best chance of landing that Scheduler position!
We think you need these skills to ace Scheduler - Supply Chain 12M FTC
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Scheduler role. Highlight your organisational skills, attention to detail, and any experience with supply chain management or facilities management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for Linaker. Share specific examples of how you've built strong relationships in previous roles and how you can contribute to our team.
Showcase Your Communication Skills:Since this role involves a lot of communication with subcontractors, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language, and don’t forget to proofread!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Linaker Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Scheduler role and its responsibilities. Familiarise yourself with supply chain management concepts, especially around planned preventive maintenance (PPM) and reactive workflows. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Build a Relationship Mindset
Since this role involves managing subcontractors, think about how you can demonstrate your ability to build strong professional relationships. Prepare examples from your past experiences where you've successfully collaborated with others, resolved conflicts, or improved communication. This will highlight your interpersonal skills, which are crucial for this job.
✨Showcase Your Organisational Skills
The job requires strong organisation and workload prioritisation. Be ready to discuss specific tools or methods you use to manage tasks and deadlines effectively. You might even want to bring a sample of your organisational system to the interview to illustrate your approach.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think of potential challenges you might face in this role, such as delays from subcontractors or compliance issues, and prepare your strategies for addressing them. This will demonstrate your proactive mindset and readiness for the fast-paced environment.
