Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support 4 busy Partners with daily activities, managing schedules and communications.
- Company: Join a dynamic international law firm in the heart of Leeds, known for its collaborative culture.
- Benefits: Enjoy a competitive salary, hybrid working options, and opportunities for professional growth.
- Other info: Be part of a supportive team that values adaptability and proactive attitudes.
- Why this job: Gain exposure across various legal sectors while working in a fast-paced, innovative environment.
- Qualifications: 2+ years as a Personal Assistant; legal experience is a plus but not required.
The predicted salary is between 28000 - 42000 £ per year.
Our client, a dynamic, international law firm based in the centre of Leeds, is seeking a proactive PA to provide support to 4 busy Partners. Their collaborative way of working with their clients means that they provide a highly involving team culture for all employees. They are looking for a highly organised, proactive and adaptable PA who is looking to further their career within the legal sector.
As the PA to 4 busy Partners and teams, you will play a pivotal role in managing their daily activities. Working to tight deadlines and under pressure your role will provide exposure across a broad range of areas that the company specialises in globally. Project support and Relationship Management support will provide the opportunity to expand on the traditional PA tasks.
PA Responsibilities:- Executive Support: Provide day-to-day administrative support to four busy partners, managing their diaries, scheduling appointments and ensuring their day runs efficiently.
- Communication Management: Act as the first point of contact for both internal and external communications, including managing emails, phone calls and correspondence.
- Meeting Coordination: Organise and prepare for meetings, including arranging logistics, creating agendas and taking minutes.
- Document Management: Handle confidential documents and assist in preparing reports, presentations and other materials as needed.
- Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodation and transportation.
- Task and Deadline Management: Assist partners in managing their tasks, projects and deadlines to ensure timely and efficient delivery.
- Client Interaction: Interact with clients in a professional manner, maintaining confidentiality and assisting with basic client inquiries.
- Office Support: Provide general office support, ensuring that all administrative tasks are completed effectively and efficiently.
- BD, Marketing and Relationship Manager Support: Attend BD meetings, assist RM and BD actions and actively participate in planning client events.
- Proven 2 years + experience as a Personal Assistant – a legal background is not a prerequisite but a similar industry would be a benefit.
- Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to work under pressure while maintaining professionalism.
- Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels.
This is an excellent opportunity to join a fast-paced and dynamic forward-thinking legal firm with global exposure in the heart of Leeds, offering the chance to work in a professional, high-performing environment. With a strong focus on growth and innovation, our client provides an exciting setting for an exceptional PA looking to gain exposure across the legal sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in a thriving industry.
Personal Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the legal sector and its terminology. Even if you don't have a legal background, understanding the basics of law and legal processes can help you communicate effectively with the partners you'll be supporting.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the busy schedule of four partners.
✨Tip Number 3
Network within the legal community, either online or through local events. Building connections can provide insights into the culture of the firm and may even lead to referrals or recommendations.
✨Tip Number 4
Prepare to discuss your adaptability and problem-solving skills during the interview. The role requires someone who can thrive under pressure, so having specific examples ready will help you stand out.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any roles where you managed multiple priorities or supported senior executives. Use specific examples that demonstrate your organisational skills and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the legal sector. Mention your proactive approach and how your skills align with the responsibilities outlined in the job description, such as communication management and meeting coordination.
Highlight Relevant Skills: In your application, emphasise key skills such as excellent communication, attention to detail, and the ability to work under pressure. Provide examples of how you've successfully used these skills in previous roles.
Showcase Your Professionalism: Since this role involves client interaction and handling confidential information, ensure your application reflects a high level of professionalism. Use formal language and maintain a respectful tone throughout your documents.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed deadlines, or coordinated events in previous roles.
✨Demonstrate Strong Communication Abilities
Since you'll be the first point of contact for communications, it's essential to highlight your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively handled client interactions or internal communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities under pressure. Think about scenarios where you had to adapt quickly to changing priorities or resolve conflicts, and be ready to explain your thought process and actions.
✨Research the Firm and Its Culture
Understanding the law firm's values and culture will help you align your answers with what they are looking for. Familiarise yourself with their areas of expertise and recent news, so you can demonstrate your genuine interest in the role and the company.