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- Tasks: Support senior executives with diary management, meeting coordination, and administrative tasks.
- Company: Join Lily Shippen, a top recruitment agency connecting talent with leading businesses across the UK.
- Benefits: Enjoy a hybrid work model, competitive salary, and excellent career progression opportunities.
- Why this job: Perfect for those eager to grow in a dynamic team and develop PA skills in a professional setting.
- Qualifications: 1-2 years of PA experience, strong organisational skills, and a proactive approach are essential.
- Other info: Collaborate with like-minded PAs in Manchester City Centre and gain exposure to various industries.
The predicted salary is between 28000 - 35000 £ per year.
This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay rangeOur client is an exciting retail supplier with offices around the world. They are seeking a resilient, driven and highly organised PA to support their Founder in their Manchester office. This is a unique opportunity to join a creative and ambitious business, providing vital support at the heart of the organisation.
Position: PA to the Founder
Location: Manchester
Contract: Permanent- 4 days in the office, 1 WFH
Consultant: charley@lilyshippen.co.uk – Please direct all enquiries to Charley.
Responsibilities
Extensive and complex diary management for the Founder, including daily scheduling and long-term planning.
Arranging meetings, appointments and events, including personal engagements for the Founder\’s friends and family.
Booking and coordinating travel, transport, accommodation and visa arrangements for both business and personal travel.
Managing expenses and maintaining accurate records.
Organising and overseeing a range of personal commitments for the Founder.
Handling all catering arrangements for internal and external meetings.
Coordinating personal and business events end-to-end.
Providing diary management and administrative support to the CFO and CEO as required.
Offering general administrative support and assisting the wider team when needed.
Skills required
Exceptional organisational and communication skills.
5-10 years PA experience within a similar sector.
Proactive, self‐motivated and confident working independently.
High level of attention to detail and accuracy.
Ability to work to tight deadlines and manage changing priorities in a fast‐paced environment.
Flexible approach to working hours. Some evenings, weekends and out‐of‐hours support will be required.
High levels of discretion, tact and professionalism.
A positive, can‐do attitude and strong problem‐solving mindset.
Comfortable working in a dynamic, rapidly evolving environment.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed‐term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you\’re seeking a new opportunity or looking to hire top talent, we\’re here to help. If you\’re an experienced Executive Assistant looking for a new challenge in a strategic, data‐driven role, we would love to hear from you.
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Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network with current and former Personal Assistants in Manchester. They can provide insights into the role and may even refer you to opportunities within their organisations.
✨Tip Number 2
Familiarise yourself with the tools and software commonly used in PA roles, such as calendar management systems and project management tools. Being proficient in these can set you apart from other candidates.
✨Tip Number 3
Attend local networking events or workshops focused on administrative support. This will not only enhance your skills but also help you meet potential employers and learn about job openings.
✨Tip Number 4
Research the company culture of the organisation you're applying to. Tailoring your approach to align with their values can demonstrate your genuine interest and fit for the team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant PA experience, particularly any roles where you've managed diaries or coordinated meetings. Use specific examples to demonstrate your organisational skills and ability to multitask.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your 1-2 years of experience and how it aligns with the responsibilities outlined in the job description. Be sure to express your eagerness to grow within a collaborative team.
Highlight Key Skills: In your application, emphasise your strong communication skills and your proactive approach. Mention any specific tools or software you are familiar with that can aid in diary management and meeting coordination.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated meetings in your previous roles. Highlight any tools or methods you use to stay organised.
✨Demonstrate Proactivity
Employers are looking for someone who takes initiative. Share instances where you anticipated the needs of your executives or took charge of a project without being asked. This will show that you're not just reactive but also proactive in your approach.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle multiple priorities and fast-paced environments. Prepare for scenarios like managing conflicting schedules or dealing with last-minute changes, and explain how you would tackle these challenges.
✨Research the Company Culture
Understanding the company’s culture can give you an edge. Familiarise yourself with their values and work environment, and be ready to discuss how your personal style aligns with their team-focused and professional atmosphere.