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- Tasks: Support the Director with scheduling, travel arrangements, and office administration.
- Company: Join a dynamic team in Prestwich, North Manchester, dedicated to excellence.
- Benefits: Enjoy a full-time role with opportunities for growth and skill development.
- Why this job: Be part of a fast-paced environment where your organizational skills shine.
- Qualifications: Looking for someone with strong Excel skills and attention to detail.
- Other info: This is an office-based position, perfect for those who thrive in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking an experienced and proactive Personal Assistant to provide dedicated support to their Director in a fast-paced environment. Based in Prestwich, North Manchester, this full-time, office-based role requires exceptional organisational skills, a high level of attention to detail, and strong proficiency in Excel. Personal Assistant – Prestwich, North Manchester Key Responsibilities: Efficiently managing the Director’s calendar, scheduling meetings, appointments, and travel arrangements for both professional and personal commitments. Overseeing the Director’s personal vehicles, including insurance and related documentation. Handling incoming calls, emails, and post, as well as greeting visitors and ensuring outgoing post is managed promptly. Preparing documents for signature and collating reports as required. Organising travel itineraries, accommodation, and logistics for business trips and meetings. Taking minutes during meetings when required and following up on action items to ensure projects remain on track. Managing meeting room bookings, preparation, and refreshments. Maintaining inventory of office supplies to ensure smooth daily operations. Supporting the wider team with general office administration. About You: Proven experience as a Personal Assistant in a similar fast-paced role. Strong proficiency in Excel with the ability to manage priorities effectively. Highly organised with excellent attention to detail. Strong written and verbal communication skills. Comfortable working in a full-time, office-based position in Prestwich, North Manchester. Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions. Our clients range from founders and businesses to celebrities and private households. With offices in London and Manchester, we recruit nationally across locations such as Birmingham, Leeds, Cheshire, and beyond. Whether it’s a temporary, permanent, or fixed-term contract, we help businesses find exceptional talent.
Personal Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software that are commonly used in personal assistant roles, especially Excel. Consider taking a quick online course or tutorial to brush up on advanced Excel functions, as this will demonstrate your commitment to the role.
✨Tip Number 2
Practice your organizational skills by managing a mock calendar or scheduling appointments for a friend or family member. This hands-on experience will help you feel more confident when discussing your ability to manage the Director's calendar during the interview.
✨Tip Number 3
Research the company and its culture thoroughly. Understanding their values and work environment will allow you to tailor your responses in the interview, showing that you are not only qualified but also a great fit for their team.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Being able to share specific instances where you demonstrated your attention to detail and proactive approach will make a strong impression on the hiring manager.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your previous experience as a Personal Assistant or in similar roles. Detail specific tasks you have managed, such as calendar management, travel arrangements, and document preparation.
Showcase Organizational Skills: Demonstrate your exceptional organizational skills in your application. Provide examples of how you have successfully managed multiple tasks and priorities in a fast-paced environment.
Excel Proficiency: Since strong proficiency in Excel is required, mention any relevant experience you have with Excel. Include specific functions or projects where you utilized Excel effectively.
Tailor Your Cover Letter: Craft a personalized cover letter that addresses the specific responsibilities mentioned in the job description. Explain why you are a great fit for the role and how your skills align with the needs of the Director.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organizational Skills
As a Personal Assistant, your ability to manage schedules and prioritize tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organized complex calendars or managed multiple commitments simultaneously.
✨Demonstrate Proficiency in Excel
Since strong proficiency in Excel is required, make sure to highlight your skills during the interview. You might want to mention any relevant projects where you utilized Excel for data management, reporting, or analysis.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle real-life situations, such as managing conflicting appointments or dealing with unexpected changes in the Director's schedule. Practice articulating your thought process and problem-solving strategies.
✨Emphasize Attention to Detail
Attention to detail is key in this role. Bring up instances where your meticulous nature helped avoid mistakes or improved efficiency. This could include anything from document preparation to managing logistics for travel arrangements.
