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For Companies At a Glance
- Tasks: Join us as an Office Manager, handling daily admin and supporting our team.
- Company: We're a friendly property advisory firm with a growing presence in the industry.
- Benefits: Enjoy flexible working hours and a competitive salary of £40-£42K FTE.
- Why this job: Be the go-to person in a warm environment while making a real impact.
- Qualifications: 3+ years in admin roles, advanced Microsoft Office skills, and a keen eye for detail.
- Other info: This part-time role offers hybrid working in Leeds, perfect for students or those seeking flexibility.
The predicted salary is between 28800 - 33600 £ per year.
Our client, a property advisory business with a growing presence, is looking for an experienced office manager to help them with their processes and day to day administration. A small, friendly and warm organisation that is looking for their “go to” person.
Part time - Office Manager
Leeds, hybrid
21 hours per week – flexible working arrangements
£40 to £42K FTE per annum
About the Role
We are seeking a highly organised and proactive Office Manager to support us. This is a process driven role that requires great attention to detail and organisational skills. The role is integral in assisting the fee earners to generate income. In addition, we would foresee this role having client contact so the ability to be professional, friendly and build relationships is crucial. The successful candidate will have a “hands on” attitude and take pride in the presentation of their work. The role requires advanced Microsoft Office skills, and previous use of databases, as well as being able to demonstrate the successful running of office processes and ensuring all data/records are up to date and accurate.
Responsibilities
- Deliver exceptional customer service in all internal and external interactions
- Register new instructions, open new case files
- Manage multiple processes and databases that are crucial to the successful running of the business
- Support the team by answering calls, greeting clients, and gathering accurate information
- Maintain a tidy and professional office
- Create and manage contacts, property records, and documentation
- Coordinate due diligence processes and ensure compliance with best practice standards
- Liaise with clients to collect necessary documents and support audit requirements
- Collate marketing material
- Ad hoc projects
Required Qualifications
- 3 years+ experience in a similar operations or administration role preferred.
- Advanced Microsoft office skills.
- Flexibility, adaptability and a co-operative attitude.
- Excellent standard of English grammar and spelling.
- Strong attention to detail.
- Experience of managing property listings - not essential but would be an advantage
- Used to accurately managing databases, high volumes of information and ensuring all necessary information is received
- Ability to communicate and deal with others in the business, and clients, in a polite, professional, friendly and helpful manner, both face to face and on the telephone
- Flexible, self-motivated, organised and pro-active
Office Manager employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the property advisory sector. Understanding the nuances of this industry will help you speak confidently about how your skills can contribute to the company's success during any discussions.
✨Tip Number 2
Showcase your organisational skills in real-time. If you get the chance to interact with the team or during any informal meetings, demonstrate your ability to manage multiple tasks efficiently and keep everything running smoothly.
✨Tip Number 3
Network with current employees or others in similar roles. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when you’re trying to make a great impression.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office and database management. Be ready to share specific examples of how you've used these tools to improve office processes or enhance productivity in previous roles.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration. Emphasise your organisational skills, attention to detail, and any experience with Microsoft Office and databases.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you are the perfect fit for the role. Mention your proactive attitude and ability to build relationships, as these are key qualities for the position.
Highlight Relevant Experience: In your application, focus on specific examples from your past roles that demonstrate your ability to manage processes, provide exceptional customer service, and maintain accurate records.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and process-driven approach.
✨Demonstrate Customer Service Excellence
This role requires exceptional customer service skills. Be ready to discuss situations where you’ve gone above and beyond for clients or colleagues, showcasing your friendly and professional manner.
✨Familiarise Yourself with Microsoft Office
Since advanced Microsoft Office skills are a must, brush up on your knowledge of Excel, Word, and any other relevant software. Consider preparing a few examples of how you've used these tools effectively in previous roles.
✨Prepare for Client Interaction Scenarios
Given that you'll have client contact, think about how you would handle various scenarios. Practice responses to common questions or challenges that may arise during client interactions to demonstrate your professionalism and relationship-building skills.
