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- Tasks: Support teams across multiple international locations and manage office operations.
- Company: Lily Shippen connects top talent with leading businesses in the UK.
- Benefits: Enjoy a hybrid work model, competitive salary, and a bonus scheme.
- Why this job: Gain international exposure while working in a dynamic, collaborative environment.
- Qualifications: 2+ years as an Office Manager or PA, with strong travel management skills.
- Other info: Flexible hours required for occasional out-of-hours travel support.
The predicted salary is between 24000 - 28000 £ per year.
An exciting opportunity has arisen for an experienced Office Manager to join a dynamic and growing business in Manchester on a 12-month maternity cover contract. This role is ideal for a highly organised individual who thrives in a fast-paced environment and enjoys supporting multiple teams across international locations.
The successful candidate will take ownership of supporting teams across the Manchester, Dusseldorf, and Sydney offices, ensuring seamless operations and providing international travel support. This role also involves complex diary management and overseeing the daily running of a busy office space split across two floors in Manchester city centre.
Key responsibilities include:
- Providing support to teams across Manchester, Dusseldorf, and Sydney, with occasional support for North America.
- Managing complex international travel bookings for the European and APAC teams, considering time zones, visa requirements, and budgets.
- Acting as the primary administrator for the corporate travel booking platform.
- Monitoring and managing travel budgets and office expenses in liaison with the Finance team.
- Overseeing the Manchester office facilities, including meeting rooms, external cleaners, and IT requirements.
- Ensuring compliance with health & safety policies and office procedures.
- Managing office supplies, including kitchen facilities, refreshments, and stationery.
- Organising quarterly office socials, team-building activities, and corporate events.
- Supporting new starter onboarding, ensuring smooth documentation, workspace preparation, and welcome materials.
- Acting as the first point of contact for calls and visitors.
- Handling post, deliveries, and company-wide administrative tasks, including expense submissions for one director.
About You
To be successful in this role, you will need:
- Proven experience as an Office Manager or Personal Assistant (minimum 2+ years), preferably within a fast-paced, international environment.
- Strong experience in complex travel management.
- Excellent time management and organisational skills, with the ability to manage multiple priorities.
- A professional and client-facing approach, with previous experience in a front-of-house, reception, or office management role.
- Acute attention to detail and accuracy.
- Proficiency in Microsoft Office, Word, and Excel.
- Outstanding communication skills, both written and verbal.
Working Hours
Monday to Friday, 9:00 am – 5:00 pm (flexibility required for occasional out-of-hours travel support).
This is a fantastic opportunity to gain international exposure and be part of a collaborative, fast-growing business. If you are an experienced Office Manager looking for a rewarding challenge, we’d love to hear from you.
Locations
Office Manager employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific needs of an Office Manager in a fast-paced, international environment. Research common challenges faced in managing teams across different time zones and prepare examples of how you've successfully navigated similar situations in the past.
✨Tip Number 2
Highlight your experience with complex travel management. Be ready to discuss specific tools or platforms you've used for booking international travel, as well as any strategies you employ to manage budgets and ensure compliance with travel policies.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for managing multiple priorities. This could include how you would handle diary management for several directors or coordinate office supplies and facilities for a busy office.
✨Tip Number 4
Showcase your communication skills by preparing to discuss how you would act as the first point of contact for calls and visitors. Think about how you can create a welcoming atmosphere and effectively manage inquiries from both internal and external stakeholders.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager or Personal Assistant. Focus on your organisational skills, travel management experience, and any international exposure you've had.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing complex travel bookings and supporting multiple teams.
Highlight Key Skills: In your application, emphasise your time management, attention to detail, and communication skills. These are crucial for the role and should be evident in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Demonstrate Travel Management Experience
Since the role involves complex international travel bookings, be ready to discuss your experience with travel management. Highlight any specific challenges you've faced and how you overcame them, particularly regarding time zones and budgets.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think about scenarios you might encounter in the role, such as handling last-minute travel changes or managing office supplies during a busy period, and prepare your responses.
✨Emphasise Communication Skills
Strong communication is key in this role. Be prepared to discuss how you've effectively communicated with teams across different locations and how you handle being the first point of contact for visitors and calls.
