At a Glance
- Tasks: Manage office operations and support HR functions in a dynamic tech environment.
- Company: Join a thriving tech firm in Altrincham, known for its innovative culture.
- Benefits: Enjoy a competitive salary, supportive team, and opportunities for growth.
- Other info: This is a 3-month fixed-term contract with potential for extension.
- Why this job: Be a key player in shaping workplace culture and enhancing employee experience.
- Qualifications: 2 years of experience in office management or HR, preferably in tech.
The predicted salary is between 24000 - 30000 £ per year.
Overview
Our client, a busy and expanding Tech firm based in the heart of Altrincham, is seeking a highly organised and proactive Office Manager/HR Administrator to support their growing team. This is a new role and will be covering all Office Management duties along with helping the Head of People/Talent to ensure smooth day-to-day HR operations.
Location: Altrincham, Cheshire - 4/5 days a week office based
Salary: £28,000 to £30,000 per annum.
Contract: 3 Month FTC
Consultant: charley@lilyshippen.co.uk - Please direct all enquiries to Charley.
Responsibilities
- Office Management - Organising and maintaining office files, records and documentation.
- Preparing reports, presentations and spreadsheets.
- Scheduling meetings, appointments and events.
- Managing calendars for staff or executives.
- Overseeing day-to-day office functions to ensure productivity.
- Ordering and maintaining office supplies and equipment.
- Ensuring the office is clean, safe and well-maintained.
- Coordinating with vendors, service providers and building management.
- Admin Support - Support the full employee lifecycle including recruitment, onboarding, probation, and offboarding processes.
- Maintain and update employee records and HR databases (e.g. holiday records, absence tracking, contracts).
- Coordinate recruitment logistics including advertising roles, scheduling interviews, and liaising with candidates and recruiters.
- Prepare HR documents such as offer letters, contracts, and reference requests.
- Assist with payroll preparation by providing relevant data to external providers (e.g. absences, bonuses, expenses).
- Support employee engagement initiatives and internal communications.
- Ensure HR policies and procedures are up to date and comply with current legislation.
- Assist with learning and development coordination.
- Act as a point of contact for day-to-day HR queries from staff and management.
- Provide administrative support for performance reviews and appraisals.
- Maintain confidentiality and handle sensitive employee information with discretion.
- Other Duties - Take on any ad-hoc tasks to ensure the smooth running of the business and support the HR Director in their day-to-day responsibilities.
Qualifications & Requirements
- 2 years proven experience in an Office Manager/HR Administrator or similar support role.
- Experience within Tech/Start Up sectors is highly desirable.
- Solid understanding of UK employment legislation and HR best practices.
- Strong organisational skills with the ability to multitask and meet deadlines.
- Excellent written and verbal communication skills.
- High attention to detail and a proactive approach.
- Ability to multitask, prioritise and operate with discretion.
Skills
- Strong interpersonal skills and the ability to collaborate with various teams.
- Strong attention to detail.
- Ability to remain professionally calm within an ever-changing environment.
- Passion for culture-building and employee experience.
Attributes
- A proactive, can-do attitude with adaptability in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong interpersonal skills and the ability to build relationships at all levels.
This is an excellent opportunity to join a fast-paced start up. As Office Manager/ Administrator, you will play a key role in supporting the HR function across the employee lifecycle, from recruitment and onboarding to payroll coordination and maintaining HR systems. You will be the first point of contact for HR-related queries and work closely with management to support a positive workplace culture.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re a forward thinking Office Manager looking for a new challenge in a fast paced role, we would love to hear from you.
About
Office Manager/ Administrator role with a growing tech firm in Altrincham, supporting HR operations and day-to-day office management.
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Office Manager in Altrincham employer: Lily Shippen
Join a leading global pharmaceutical organisation that values its employees and fosters a dynamic work culture. With a hybrid working model, you will enjoy the flexibility of working from home while being part of a collaborative team that prioritises professional growth and development. This role offers a unique opportunity to support senior executives in a fast-paced environment, making a meaningful impact from day one.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Altrincham
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Lily Shippen!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Lily Shippen.
We think you need these skills to ace Office Manager in Altrincham
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Lily Shippen. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Lily Shippen and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Lily Shippen. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Lily Shippen's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Lily Shippen
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Lily Shippen.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Lily Shippen will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Lily Shippen and how you would contribute to adapting HR strategies.
