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- Tasks: Support founders by managing schedules, communications, and administrative tasks to boost productivity.
- Company: Join a dynamic tech company focused on growth and innovation.
- Benefits: Enjoy 1 day in the office and 4 days remote work with a competitive salary.
- Why this job: Be a key player in shaping company operations while working closely with visionary leaders.
- Qualifications: 5+ years as an Executive Assistant in tech/startup environments; strong organisational and communication skills required.
- Other info: Opportunity to work in a fast-paced environment with a focus on personal and professional growth.
The predicted salary is between 39000 - 65000 £ per year.
Get AI-powered advice on this job and more exclusive features.This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay range Our client, a fast growing and extremely successful firm, is looking for an Executive Assistant to support their CEO and COO. This role is ideal for an Executive Assistant who is used to supporting at CEO / Board level, within an ever changing and fast-paced organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the CEO and COO to focus on high-impact areas of the business by providing seamless support across scheduling, communication, and coordination. The successful Executive Assistant will mainly be office based, with the ability to work at home weekly with allowance for business needs.Job title: Executive Assistant to CEO & COOLocation: LondonContract: PermanentHybrid: 3 days office based 2 days WFHConsultant: camilla@lilyshippen.co.uk – Please direct all enquiries to Camilla.Role Responsibilities:Act as a gatekeeper for the CEO and COO, ensuring effective communication with internal and external stakeholdersBoard meeting coordination, preparing Board papers, attend meeting, taking minutes and actioning follow upsDraft, proofread and edit documents and correspondenceManage the CEO and COO\’s complex diary, coordinate meetings and ensure the CEO and COO are fully briefedOrganise and prepare for internal and external meetings, including agendas, minute-taking and action trackingCoordinate a high volume of travel, including detailed itineraries and visa requirements where necessaryMaintain accurate document records, process expenses, and assist with reports and presentationsHandle all information with discretion and confidentialityPersonal Specification:Proven experience as an Executive Assistant with senior-level / C-suite / Board level supportTech-savvy with excellent working knowledge of Microsoft OfficeHighly organised, proactive and professional, with excellent attention to detailStrong written and verbal communication skillsConfident managing multiple priorities within an ever changing and fast-paced environmentComfortable working autonomously with minimal supervisionThis is an excellent opportunity for an Executive Assistant, looking for a senior Executive Assistant position supporting the CEO and COO of a fast-paced and growing company. Apply immediate to avoid disappointment!Seniority level Mid-Senior levelEmployment type Full-timeJob function AdministrativeIndustries: Data Infrastructure and Analytics
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Executive Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the tech industry and the specific dynamics of startups. Understanding the challenges and opportunities in this sector will help you speak confidently about how you can contribute to the founders' goals.
✨Tip Number 2
Showcase your proficiency with productivity tools like Google Workspace and Notion during your interactions. Being able to discuss how you've used these tools to streamline operations in previous roles will demonstrate your readiness for the position.
✨Tip Number 3
Prepare to discuss your experience in managing complex schedules and prioritising tasks effectively. Be ready to provide examples of how you've optimised time management for executives in fast-paced environments.
✨Tip Number 4
Network with professionals in the tech sector, especially those in executive support roles. Engaging with others in the field can provide insights into the role and may even lead to referrals or recommendations.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in tech or startup environments. Emphasise your organisational skills, ability to multitask, and any relevant tools you are proficient with, such as Google Workspace or Notion.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've optimised schedules, managed communications, or improved workflows in previous positions. Show that you understand the strategic nature of the role.
Highlight Relevant Experience: When detailing your work history, focus on roles where you supported high-level executives. Include metrics or outcomes that demonstrate your impact, such as improved efficiency or successful event management.
Showcase Soft Skills: Given the dynamic nature of the role, highlight your adaptability, communication skills, and ability to handle sensitive information. Provide examples of how you've maintained professionalism in fast-paced environments.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've optimised calendars or streamlined operations in previous roles.
✨Demonstrate Strategic Thinking
This role requires a strategic mindset. Highlight instances where you've contributed to business growth or improved processes. Discuss how you can align the founders' priorities with the company's objectives.
✨Familiarise Yourself with Relevant Tools
Proficiency in productivity tools like Google Workspace and Notion is essential. Make sure to mention your experience with these tools and any AI technologies you've used, such as ChatGPT, to enhance efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle sensitive information and adapt to changing priorities. Think of scenarios where you've successfully navigated challenges in a fast-paced environment and be ready to share those stories.
