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- Tasks: Manage diaries, coordinate travel, and support executives in a dynamic environment.
- Company: Join a global organisation known for its fast-paced and inspiring work culture.
- Benefits: Enjoy a competitive salary, career growth opportunities, and the chance to travel internationally.
- Why this job: This role offers hands-on experience with senior stakeholders and a chance to build your career.
- Qualifications: Previous EA or PA experience, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Work full-time in London and be part of a supportive team that values collaboration.
The predicted salary is between 32000 - 48000 £ per year.
Our client, a fast-paced, high profile, global organisation, is looking for an ambitious junior EA to join their busy and inspiring team. They have offices across the globe which within this role you will visit on a regular basis. They are looking for a fast learner who enjoys communicating with senior stakeholders both inside and outside of the organisation. This is a truly career building opportunity.
As an EA in this business, you will sit in the EA team and report into the EA of the CEO and the Director of the executive office. You will be full time in their London office.
Key Responsibilities
- Extensive and proactive diary management across multiple time zones
- Coordinating complex global travel itineraries, including visas and accommodation
- Preparing high-quality documents, reports, and professional correspondence
- Overseeing all day-to-day administrative responsibilities to ensure smooth operations
- Managing busy inboxes, prioritising and responding on behalf of the executive
- Providing thorough research and briefing support as required
- Supporting key projects from initiation through to completion
- Processing and reconciling expenses in a timely and accurate manner
Required experience
- Previous senior level PA/EA experience, preferably to C-Suite level
- Previous experience with handling complex travel plans, including multi-leg itineraries and visas
- Demonstrable experience of managing busy diaries and prioritising workload
- Previous experience of communicating effectively with senior stakeholders internally and externally of the business on a regular basis
Desirable skills
- A good knowledge of global current affairs
- Experience in leveraging digital and AI tools to maximise efficiency and operations (both in the EA role and as part of the wider organisation)
- Excellent communication, time management and organisational skills
- Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook
- Experience of working with and interacting with high profile figures
- Understanding of national and international protocols for senior dignitaries and high profile individuals
- High levels of discretion, interpersonal skills, good judgement and tact
- An ability to operate in a fast moving and pressured environment
- Proactive team player with positive attitude
- Excellent team player and work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the business
Executive Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company’s global operations and culture. Understanding their business model and values will help you communicate effectively with senior stakeholders and demonstrate your enthusiasm for the role.
✨Tip Number 2
Brush up on your diary management skills, especially across different time zones. Being able to showcase your ability to manage complex schedules will set you apart from other candidates.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the expectations and challenges of the position, which can help you prepare for interviews.
✨Tip Number 4
Stay updated on global current affairs and digital tools that enhance efficiency. This knowledge will not only aid in your role but also show your proactive approach to staying relevant in a fast-paced environment.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles as a PA or EA. Emphasise your skills in diary management, travel coordination, and communication with senior stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage complex tasks and work under pressure.
Highlight Relevant Skills: In your application, focus on skills that are particularly relevant to the role, such as proficiency in Microsoft Office, time management, and your ability to handle confidential information with discretion.
Showcase Your Proactivity: Provide examples in your application of how you've taken initiative in past roles. This could include streamlining processes, improving communication, or successfully managing multiple priorities.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management, especially across multiple time zones. Share specific examples of how you've successfully managed complex schedules and prioritised tasks for senior executives.
✨Demonstrate Your Travel Coordination Expertise
Highlight your ability to coordinate intricate travel itineraries, including visas and accommodation. Discuss any challenges you've faced in the past and how you overcame them to ensure smooth travel arrangements.
✨Communicate Effectively with Senior Stakeholders
Prepare to talk about your experience in communicating with high-profile individuals. Provide examples of how you've built relationships and maintained professionalism while managing busy inboxes and responding on behalf of executives.
✨Emphasise Your Proactive Approach
Show that you're a proactive team player by discussing instances where you've taken the initiative to support key projects or improve processes. This will demonstrate your ability to thrive in a fast-paced environment and contribute positively to the team.