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- Tasks: Provide top-notch support to the Director in a fast-paced investment company.
- Company: Join a dynamic, privately owned multi-asset investment firm with exciting growth.
- Benefits: Competitive salary of £40,000 and opportunities for professional development.
- Why this job: Be an integral part of a growing team and make a real impact.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
- Other info: Office-based role in Prestwich, North Manchester, with global exposure.
The predicted salary is between 34000 - 46000 £ per year.
Executive Personal Assistant
Salary: £40,000 per annum
Job Type: Full-time, Office-based 5 days a week
Start Date: ASAP
The Role:
As the Executive PA, you will be responsible for delivering seamless administrative and organisational support to the Director in both business and personal matters. This is a key role within the company, offering variety and autonomy in a fast‑paced, professional environment.
Key Responsibilities
- Manage the Director’s complex calendar, including scheduling meetings, appointments, and personal engagements.
- Arrange UK and international travel, including detailed itineraries, accommodation, and logistics.
- Oversee and manage the Director’s personal vehicle records, including insurance and servicing schedules.
- Handle all incoming communications and manage outgoing correspondence.
- Prepare and format documents for signature, board packs, and reports as needed.
- Take minutes during meetings and proactively follow up on action items.
- Organise and coordinate meeting rooms, equipment, and refreshments.
- Maintain office supplies and ensure a well‑organised office environment.
- Provide general administrative support to the wider team as required.
Skills Required
- Minimum 3 years’ experience in a Personal or Executive Assistant role within a dynamic environment.
- Strong proficiency in Microsoft Excel and other Office Suite applications.
- Outstanding organisational skills with the ability to prioritise multiple tasks.
- Exceptional attention to detail and a proactive, can‑do attitude.
- Confident communicator with excellent written and verbal skills.
- Able to handle sensitive information with discretion.
- Comfortable working full‑time, office‑based in Prestwich, North Manchester.
This is an exciting opportunity to join a busy asset management company with global exposure. It will allow the successful candidate to grow the role and be an integral part of the business. The successful candidate will be happy to work 5 days based in the office and have had previous exposure of working within a blue‑chip, asset management of real estate business at C‑Suite level.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed‑term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Personal Assistant looking for a new challenge in a varying, we would love to hear from you.
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Executive Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing complex calendars and travel arrangements.
✨Tip Number 3
Practice your communication skills! As an Executive PA, you'll need to convey information clearly and confidently. Consider mock interviews or even chatting with friends to refine your delivery.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of exciting roles waiting for you, and applying directly can give you a better chance of standing out in the crowd.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and handling sensitive information, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and exceptional organisational skills. Mention specific examples from your past roles that demonstrate your ability to thrive in a fast-paced environment.
Showcase Your Tech Skills: Since proficiency in Microsoft Office is a must, don’t forget to mention your skills with Excel and other applications. If you have any certifications or training, include those too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on the path to joining our exciting team!
How to prepare for a job interview at Lily Shippen
✨Know Your Director
Before the interview, do some research on the Director you'll be supporting. Understand their background, interests, and the company's recent projects. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars or organised travel arrangements in the past. Highlight your attention to detail and ability to prioritise tasks, as these are crucial for an Executive Assistant role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential matters, showcasing your professionalism and trustworthiness.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role and how you would handle them. This will demonstrate your proactive attitude and readiness for the fast-paced environment.