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- Tasks: Support the CEO and senior team with high-level executive assistance and operational efficiency.
- Company: Global engineering company focused on zero-carbon solutions.
- Benefits: Competitive salary, hybrid work model, and dynamic work environment.
- Why this job: Join a fast-growing organisation making a real impact on the future.
- Qualifications: 3+ years as an EA with strong communication and organisational skills.
- Other info: Exciting opportunity for career growth in a vibrant sector.
The predicted salary is between 50000 - 55000 £ per year.
Get AI-powered advice on this job and more exclusive features.
This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Our client, a fast growing and extremely successful firm, is looking for an Executive Assistant to support their CEO and COO. This role is ideal for an Executive Assistant who is used to supporting at CEO / Board level, within an ever changing and fast-paced organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the CEO and COO to focus on high-impact areas of the business by providing seamless support across scheduling, communication, and coordination. The successful Executive Assistant will mainly be office based, with the ability to work at home weekly with allowance for business needs.
Job title: Executive Assistant to CEO & COO
Location: London
Contract: Permanent
Hybrid: 3 days office based 2 days WFH
Consultant: camilla@lilyshippen.co.uk – Please direct all enquiries to Camilla.
Role Responsibilities:
- Act as a gatekeeper for the CEO and COO, ensuring effective communication with internal and external stakeholders
- Board meeting coordination, preparing Board papers, attend meeting, taking minutes and actioning follow ups
- Draft, proofread and edit documents and correspondence
- Manage the CEO and COO’s complex diary, coordinate meetings and ensure the CEO and COO are fully briefed
- Organise and prepare for internal and external meetings, including agendas, minute-taking and action tracking
- Coordinate a high volume of travel, including detailed itineraries and visa requirements where necessary
- Maintain accurate document records, process expenses, and assist with reports and presentations
- Handle all information with discretion and confidentiality
Personal Specification:
- Proven experience as an Executive Assistant with senior-level / C-suite / Board level support
- Tech-savvy with excellent working knowledge of Microsoft Office
- Highly organised, proactive and professional, with excellent attention to detail
- Strong written and verbal communication skills
- Confident managing multiple priorities within an ever changing and fast-paced environment
- Comfortable working autonomously with minimal supervision
This is an excellent opportunity for an Executive Assistant, looking for a senior Executive Assistant position supporting the CEO and COO of a fast-paced and growing company. Apply immediate to avoid disappointment!
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
- Industries: Data Infrastructure and Analytics
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Executive Assistant employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Since this role is with a global engineering firm focused on zero-carbon solutions, show your passion for sustainability and how your skills can contribute to their mission.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident and articulate. Consider doing mock interviews with friends or using online resources to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of great opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and any relevant operations or office management skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this dynamic role. Share specific examples of how you've thrived in fast-paced environments and supported high-level executives.
Showcase Your Organisational Skills: As an EA, organisation is key! In your application, mention tools or methods you use to stay organised and efficient. We love seeing candidates who can demonstrate their ability to manage multiple tasks seamlessly.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Lily Shippen
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and operational efficiency. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it clear how your organisational skills have led to positive outcomes.
✨Demonstrate Adaptability
In a fast-paced environment, adaptability is crucial. Be ready to discuss times when you've had to pivot quickly or handle unexpected challenges. Highlight your proactive approach and how you thrive under pressure, as this aligns perfectly with what the company is looking for.
✨Research the Company’s Values
Since the company focuses on zero-carbon solutions, it's important to understand their mission and values. Research their recent projects or initiatives related to sustainability. This will not only impress your interviewers but also allow you to align your answers with their goals, showing that you're a great fit for their culture.
