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- Tasks: Manage schedules, travel arrangements, and communications for Senior Executives.
- Company: Expanding investment firm in the heart of London.
- Benefits: Competitive salary, dynamic work environment, and growth opportunities.
- Why this job: Support high-profile executives during a time of exciting growth.
- Qualifications: Experience as an EA at a senior level and tech-savvy skills.
- Other info: Join a professional team and make a real impact.
The predicted salary is between 68000 - 76000 £ per year.
Our client, an expanding privately owned investment firm, based in the heart of London, is looking for an experienced and discreet Executive Assistant to support two Senior Executives. This role requires an Executive Assistant who is strategic and used to liaising across multiple business channels, numerous stakeholders, and representing the Senior Executives internally and externally. You will manage their schedules to ensure they are fully supported.
This is an excellent opportunity for an Executive Assistant that has ideally held a similar post for a high-profile organisation and is looking for an opportunity to support two Senior Executives during a time of growth and development.
Location: London
Salary: £85,000 - £95,000 DOE
Contract: Permanent
Office Based: 4-5 days a week
Responsibilities:
- Full ownership of the Senior Executives schedules: diary management, travel arrangements, meetings and appointments
- Meeting management: research, meeting notes, setting agendas, following up, action points
- Travel arrangements: booking flights / accommodation / transfers, on call to ensure travel arrangements run smoothly and rearrange any last-minute changes, travelling with the Senior Executives when required
- Liaise on behalf of the Senior Executives with internal and external stakeholders; put together reports and presentations, attend meetings and acting as an ambassador to them
- Liaise closely with key members of the organisation to ensure both Senior Executives are fully supported across all areas of the business
Personal Specification:
- Prior experience supporting as an EA at a senior level, ideally within a privately owned investment firm
- Tech-savvy with excellent working knowledge of Microsoft Office
- Highly organised, proactive and professional, with excellent attention to detail
- Strong written and verbal communication skills
- Confident liaising with both internal and external stakeholders, whilst acting as a gatekeeper
- Comfortable working autonomously but within a wider Executive team
If you are an Executive Assistant, who is at the top of their game, and looking for an exciting and full throttle role, this is the role for you! Please get in contact immediately to have a discreet and confidential initial conversation.
Executive Assistant in London employer: Lily Shippen Limited
Contact Detail:
Lily Shippen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for those interviews by researching the company and its executives. Show them you’re not just another candidate; you’re someone who understands their business and can represent them well.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of exciting opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing schedules, liaising with stakeholders, and any relevant tech skills. We want to see how you can support our Senior Executives effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your previous experience in high-profile organisations and how you can bring that expertise to our team.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your strong communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Lily Shippen Limited
✨Know Your Executives
Before the interview, do your homework on the Senior Executives you'll be supporting. Understand their backgrounds, leadership styles, and any recent news about the firm. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master Diary Management
Since diary management is a key part of the role, be prepared to discuss your strategies for managing complex schedules. Bring examples of how you've successfully handled conflicting appointments or last-minute changes in previous roles. This will demonstrate your organisational skills and proactive approach.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to liaise with various stakeholders. Be ready to provide examples of how you've effectively communicated with different teams or clients. Highlight any experience you have in preparing reports or presentations, as this will be crucial for the role.
✨Be Tech-Savvy
Familiarise yourself with Microsoft Office and any other tools commonly used in the industry. If you have experience with project management software or communication platforms, mention it during the interview. Being tech-savvy will set you apart and show that you can adapt quickly to the firm's systems.
