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- Tasks: Support Senior Executives with scheduling, travel, and stakeholder communication.
- Company: Dynamic investment firm in the heart of London, focused on growth.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Why this job: Join a high-profile team and make a real impact during exciting growth.
- Qualifications: Experience as an Executive Assistant at a senior level, tech-savvy, and organised.
- Other info: Opportunity for career advancement in a fast-paced, strategic role.
The predicted salary is between 68000 - 76000 £ per year.
Our client, an expanding privately owned investment firm, based in the heart of London, is looking for an experienced and discreet Executive Assistant to support two Senior Executives.
This role requires an Executive Assistant who is strategic and used to liaising across multiple business channels, numerous stakeholders, and representing the Senior Executives internally and externally. You will manage their schedules to ensure they are fully supported.
This is an excellent opportunity for an Executive Assistant that has ideally held a similar post for a high-profile organisation and is looking for an opportunity to support two Senior Executives during a time of growth and development.
Location: London
Salary: £85,000 - £95,000 DOE
Contract: Permanent
Office Based: 4-5 days a week
Responsibilities include:
- Full ownership of the Senior Executives schedules; diary management, travel arrangements, meetings and appointments
- Meeting management; research, meeting notes, setting agendas, following up, action points
- Travel arrangements; booking flights / accommodation / transfers, on call to ensure travel arrangements run smoothly and rearrange any last-minute changes, travelling with the Senior Executives when required
- Liaise on behalf of the Senior Executives with internal and external stakeholders; put together reports and presentations, attend meetings and acting as an ambassador to them
- Liaise closely with key members of the organisation to ensure both Senior Executives fully supported across all areas of the business
Personal specification:
- Prior experience supporting as an EA at a senior level, ideally within a privately owned investment firm
- Tech-savvy with excellent working knowledge of Microsoft Office
- Highly organised, proactive and professional, with excellent attention to detail
- Strong written and verbal communication skills
- Confident liaising with both internal and external stakeholders, whilst acting as a gatekeeper
- Comfortable working autonomously but within a wider Executive team
If you are an Executive Assistant, who is at the top of their game, and looking for an exciting and full throttle role, this is the role for you! Please get in contact immediately to have a discreet and confidential initial conversation.
Executive Assistant employer: Lily Shippen Limited
Contact Detail:
Lily Shippen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for those interviews! Research the company and the executives you'll be supporting. Show them you understand their business and how you can make their lives easier. Confidence is key!
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play scenarios with a friend to get comfortable with different situations you might face.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of exciting opportunities waiting for you. Plus, it’s a great way to ensure your application gets noticed by the right people.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing schedules, liaising with stakeholders, and any relevant tech skills. We want to see how you can support our Senior Executives effectively!
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of your past experiences that align with the responsibilities listed in the job description. Show us your personality and enthusiasm for the position!
Showcase Your Communication Skills: Since strong written and verbal communication skills are key for this role, make sure your application is clear and professional. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. We can't wait to hear from you!
How to prepare for a job interview at Lily Shippen Limited
✨Know Your Executives
Before the interview, research the Senior Executives you'll be supporting. Understand their backgrounds, leadership styles, and any recent news about the company. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master Diary Management
Be prepared to discuss your experience with diary management and scheduling. Bring examples of how you've successfully managed complex schedules in the past, especially in high-pressure environments. Highlight your organisational skills and attention to detail.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider preparing a brief presentation or report to demonstrate your ability to communicate effectively, as this is crucial for the role.
✨Demonstrate Proactivity
During the interview, share instances where you've taken initiative in your previous roles. Whether it was streamlining processes or anticipating the needs of your executives, showcasing your proactive nature will resonate well with the interviewers looking for someone who can support them effectively.
