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- Tasks: Manage schedules, coordinate travel, and support strategic projects for Co-Founders.
- Company: Prestigious hedge fund in central London with a dynamic work environment.
- Benefits: Competitive salary, career growth, and exposure to high-level operations.
- Why this job: Join a fast-paced team and make a real impact in a thriving hedge fund.
- Qualifications: Experience as an EA & Office Manager, tech-savvy, and excellent communication skills.
- Other info: Ideal for proactive individuals seeking a long-term career in executive support.
The predicted salary is between 60000 - 70000 £ per year.
Our client, a highly regarded hedge fund based in central London, is seeking an exceptional EA & Office Manager to support the Co-Founders and play a key role in the smooth running of the business. This is a varied and fast‑paced position where you will act as a trusted gatekeeper, managing complex schedules, coordinating travel, and supporting strategic projects across the firm. The role offers significant exposure across the business and is ideal for a proactive EA & Office Manager looking to build a successful and long‑term career combining executive support with office operations within a high‑performing hedge fund.
Location: London
Salary: £60,000 - £70,000 DOE
Contract: Permanent Office Based 4-5 days a week
Responsibilities:
- Full ownership of the Co-Founders schedules; diary management, travel arrangements, meetings and appointments
- Meeting management; research, meeting notes, setting agendas, following up, action points
- Travel arrangements; booking flights / accommodation / transfers, on call to ensure travel arrangements run smoothly and rearrange any last‑minute changes
- Liaise on behalf of the Co-Founders with internal and external stakeholders; put together reports and presentations, attend meetings and acting as an ambassador to them
- Manage expenses for the Co-Founders and wider team
- Office Management; manage the day to day running of the office, assist with projects and operational tasks, manage relationships with key office service providers
- Personal PA duties to Founder; personal calendar and inbox management, manage correspondence, personal and household administrative tasks
Personal specification:
- Prior experience supporting as an EA & Office Manager, ideally within a similar fast paced industry
- Tech‑savvy with excellent working knowledge of Microsoft Office
- Highly organised, proactive and professional, with excellent attention to detail
- Strong written and verbal communication skills
- Confident liaising with both internal and external stakeholders, whilst acting as a gatekeeper
- Comfortable working autonomously but within a wider team
If you are an EA & Office Manager looking for an exciting and full throttle role, this is the role for you. Please apply immediately to avoid disappointment!
EA & Office Manager employer: Lily Shippen Limited
Contact Detail:
Lily Shippen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA & Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an EA & Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what makes this hedge fund tick, and be ready to discuss how your skills can help keep things running smoothly for the Co-Founders.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including examples of complex schedules you've managed or travel arrangements you've coordinated. This will demonstrate your capability as a proactive EA & Office Manager.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA & Office Manager role. Highlight your experience in managing complex schedules and supporting executives, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed similar responsibilities in the past.
Showcase Your Tech Skills: Since we're looking for someone tech-savvy, don’t forget to mention your proficiency with Microsoft Office and any other relevant tools. This will help us see that you can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity without any hiccups!
How to prepare for a job interview at Lily Shippen Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an EA & Office Manager. Familiarise yourself with diary management, travel coordination, and meeting management. This will help you answer questions confidently and demonstrate your knowledge of what the role entails.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of specific instances where you successfully managed complex schedules or coordinated multiple tasks simultaneously. This will show the interviewers that you can handle the fast-paced environment of a hedge fund.
✨Be Tech-Savvy
Since the role requires a strong working knowledge of Microsoft Office, brush up on your skills before the interview. Be ready to discuss how you've used technology to streamline processes or improve efficiency in previous roles. This will demonstrate your readiness to adapt to their systems.
✨Communicate Like a Pro
Practice your verbal and written communication skills. You’ll need to liaise with various stakeholders, so be prepared to discuss how you’ve effectively communicated in past roles. Consider preparing a brief presentation or report to showcase your ability to convey information clearly and professionally.