Office Coordinator in Bolton

5 days per week on site

Friendly, small, professional investment company

£25 to £29K plus company benefits

Key Responsibilities

• Facilities & Office Operations
  • Maintain the overall presentation, organisation, and functionality of the office, ensuring all communal, front-of-house, and back-of-house areas remain clean, tidy, and professional throughout the day.
  • Manage meeting room readiness, including set-up, daily checks, and post-meeting reset.
  • Perform daily checks of meeting room I.T and equipment to ensure full operational readiness.
  • Manage relationships with office suppliers and service providers, including contract oversight and performance monitoring.
  • Oversee service and maintenance schedules for office equipment and infrastructure.
  • Track and manage company-issued assets (IT hardware, mobile phones, keys, alarm fobs), including asset tagging and record maintenance.
  • Maintain organised digital and physical filing systems, ensuring accuracy and compliance.
• Operational & Administrative Support
  • Provide general administrative and operational support to the wider team as required.
  • Coordinate diaries, meetings, travel arrangements and logistics.
  • Support document control and information management processes.
  • Assist with invoice approvals and overhead cost administration.
  • Ensure timely follow-through on operational tasks and requests.
• Hospitality & Office Supplies
  • Coordinate catering and refreshments for meetings, maintaining professional presentation standards.
  • Manage stock control and ordering of office, kitchen, and facility supplies.
  • Maintain and service the office coffee machine, including routine cleaning and upkeep.
  • Order and manage consumables including beverages, bottled water, and fruit.
  • Run errands for meeting-related requirements as needed.
• Cleaning & Maintenance
  • Oversee services provided by external cleaning contractors, ensuring standards are consistently met.
  • Perform light upkeep duties on non-cleaning days, including kitchen maintenance, waste disposal, and communal area checks.
  • Oversee waste management processes and general external area upkeep.
• Reception & Office Support
  • Greet visitors and manage front-of-house responsibilities.
  • Manage incoming deliveries and mail distribution.
  • Handle outgoing post and any courier arrangements.
  • Issue parking permits and manage stationery supplies.
  • Act as the first point of contact for staff regarding office-related queries and troubleshooting.
  • Support internal office communications.
• Compliance & Safety
  • Support health and safety compliance, contributing to the maintenance of a safe, secure and well-functioning working environment.
  • Maintain office security procedures, including key allocation and access management.
  • Manage routine server backup tape changes.

Skills & Experience Required

• Proven experience in office coordination, workplace, or facilities management.
• Strong organisational skills with the ability to manage multiple priorities.
• Proactive, solutions-focused approach with a high level of ownership and accountability.
• Confident communicator with strong interpersonal skills.
• Experience liaising with suppliers, contractors, and service providers.
• Comfortable troubleshooting basic office and IT equipment issues.
• Ability to work independently and maintain a highly professional office environment.