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- Tasks: Support the CEO with admin tasks, bookkeeping, and ESG initiatives.
- Company: Join a forward-thinking company focused on sustainability and governance.
- Benefits: Enjoy remote work, energy bill support, and generous annual leave.
- Why this job: Be part of impactful ESG projects while developing your skills in a supportive environment.
- Qualifications: Bachelor's degree and experience as an Executive Personal Assistant required.
- Other info: Flexible working hours and opportunities for personal development.
The predicted salary is between 40000 - 56000 £ per year.
We are seeking a highly organized and detail-orientated Executive Personal Assistant with experience in Environmental, Social, and Governance (ESG) reporting and compliance.
The ideal candidate will work closely with the CEO, provide administrative support, manage bookkeeping tasks, and be heavily involved in ESG-related initiatives. This role requires a proactive individual with excellent multitasking abilities and a strong understanding of financial record-keeping and sustainability principles.
There will be a requirement to attend our Billingshurst Office.
Duties will include:
Personal Assistant Duties:
- Manage calendars, appointments, and meetings
- Handle email correspondence and communication on behalf of executives
- Organise travel arrangements, including flights, accommodations, and itineraries
- Assist with personal errands and confidential matters
- Maintain records and ensure efficient filing systems
- Prepare presentations, reports, and briefing documents
- Board meeting minutes production
- Meeting organisation, attendance, reporting, recording and chasing
Bookkeeping & Financial Administration:
- Record financial transactions and maintain accurate financial records
- Process invoices, receipts, and payments
- Reconcile bank statements and track expenses
- Assist in budget preparation and financial reporting
- Work with accountants to ensure compliance with tax regulations
ESG (Environmental, Social, and Governance) Support:
- Assist in ESG data collection, reporting, and compliance
- Support sustainability initiatives and help track progress on ESG goals
- Research ESG regulations and best practices
- Prepare ESG reports and assist in stakeholder communications
- Help integrate ESG considerations into financial planning and operations
Requirements:
Education & Experience:
- Bachelor’s degree in Business Administration, Finance, Accounting, Sustainability, or a related field
- Proven experience as an Executive Personal Assistant at C-Suite level
- Experience with ESG reporting, compliance, or sustainability initiatives
Technical Skills:
- Experience as a bookkeeper with proficiency in bookkeeping software such as QuickBooks, Xero or similar
- Strong Microsoft Office / Google Workspace skills
- Familiarity with ESG reporting frameworks (GRI, SASB, TCFD, etc.)
Soft Skills:
- Excellent organizational and time-management skills
- Strong attention to detail and problem-solving abilities
- Discretion and confidentiality in handling sensitive information
- Strong communication and interpersonal skills
- Ability to use initiative and see a job through to completion
Benefits:
- Salary of £40,000 per annum
- Remote & fully flexible working opportunities
- Energy bill support
- Annual Learning & Development budget
- Summer and winter retreats
- Cycle to work scheme
- Quarterly social meet ups
- Enhanced family-friendly packages
- A generous 28 days annual leave plus bank holidays
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Executive Personal Assistant employer: Lilli
Contact Detail:
Lilli Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarize yourself with ESG reporting frameworks like GRI, SASB, and TCFD. This knowledge will not only help you stand out but also demonstrate your commitment to sustainability principles, which is crucial for this role.
✨Tip Number 2
Showcase your organizational skills by preparing a mock calendar or travel itinerary for a hypothetical executive. This practical demonstration can impress during interviews and highlight your ability to manage complex schedules.
✨Tip Number 3
Network with professionals in the ESG field through LinkedIn or industry events. Building connections can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled confidential information and maintained discretion in previous roles. This is vital for an Executive Personal Assistant, especially when dealing with sensitive matters.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Personal Assistant, especially any work related to ESG reporting and compliance. Use specific examples that demonstrate your organizational skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your understanding of sustainability principles and how your background aligns with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasize your technical skills, particularly your proficiency in bookkeeping software and Microsoft Office/Google Workspace. Also, mention any familiarity with ESG reporting frameworks to show you are well-prepared for the role.
Showcase Soft Skills: Demonstrate your soft skills in your application. Highlight your organizational abilities, discretion, and strong communication skills, as these are crucial for supporting the CEO and managing sensitive information.
How to prepare for a job interview at Lilli
✨Showcase Your Organizational Skills
As an Executive Personal Assistant, your ability to stay organized is crucial. Be prepared to discuss specific examples of how you've managed calendars, appointments, and meetings in the past. Highlight any tools or systems you use to keep everything on track.
✨Demonstrate ESG Knowledge
Since this role involves ESG reporting and compliance, make sure to familiarize yourself with relevant frameworks like GRI, SASB, and TCFD. Be ready to discuss your experience with sustainability initiatives and how you've contributed to ESG goals in previous roles.
✨Prepare for Financial Discussions
This position requires bookkeeping and financial administration skills. Brush up on your knowledge of financial record-keeping and be prepared to explain your experience with software like QuickBooks or Xero. You might also want to review basic financial concepts to discuss confidently.
✨Exhibit Strong Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've handled sensitive information and maintained confidentiality in previous positions, as discretion is essential.
