Payroll Manager EMEA in City of Westminster

The role involves overseeing payroll operations across our European region, ensuring 100% accuracy and timeliness while driving transformation and strategic partnership with payroll vendors.

Responsibilities

• Overseeing payroll operations for all European countries where we operate, ensuring that all employees are paid accurately and on time.
• Developing and implementing payroll policies and procedures, ensuring compliance with local laws and regulations.
• Ensuring data integrity and accuracy in payroll systems, implementing appropriate audit controls and ensuring these are consistently followed.
• Documenting payroll processes and identifying and driving process improvements.
• Driving process standardisation and continuous improvement across our payrolls.
• Staying up-to-date with changes in local laws and regulations that affect payroll operations.
• Managing the tax year-end reporting, including the UK P11D process.
• Collaborating with other departments to ensure all payroll-related taxes, benefits, and deductions are accurately calculated and processed.
• Maintaining accurate and complete payroll records, ensuring confidentiality and security of sensitive information.
• Performing payroll accounting related duties including GL account reconciliations.
• Providing regular payroll reports and analysis to senior management.
• Dealing with payroll queries from various stakeholders.
• Managing the PAYE settlement agreement (PSA) and taxable benefit identification, coordinating compliance review processes, and handling HMRC submission process.
• Data consolidation for international visitor tracking and HMRC reporting, monitoring 90+ day thresholds and PAYE obligations.
• Developing strong and effective working relationships with in-country payroll vendors, ensuring service level agreements are fit for purpose and are met.
• Reviewing current payroll providers and assessing new potential providers on an as-needed basis.

Qualifications

• Minimum 7+ years of payroll management experience in a multi-country environment.
• Strong understanding of EMEA payroll regulations and tax legislation across multiple countries.
• Knowledge of payroll outsourcing models and vendor management.
• Proficiency with payroll management systems and accounting software.
• Advanced Excel skills for data analysis and reporting.
• Demonstrated knowledge of statutory compliance, tax filings, and employment law across EMEA regions.
• Experience in large, complex multinational organisations.
• Experience with international assignee payroll and expatriate tax compliance.

Personal Qualities and Skills

• Attention to detail, critical for accurate payroll processing and regulatory compliance.
• Analytical and problem-solving skills, able to navigate complex multi-country payroll challenges.
• Process improvement mindset, drive to standardise, document, and continuously improve workflows.
• Multi-priority management, juggling complex payroll cycles, tax compliance, and vendor relationships with tight deadlines.
• Independence and team orientation, ability to work autonomously while collaborating with others.
• Confidentiality and security, handling sensitive employee data responsibly; holding CIPP/Europe or similar certification is preferred.

Benefits

• Competitive salary with annual bonus and retention bank.
• Health insurance, pension, and other local benefits.
• Opportunities for personal and professional development, including upskilling programmes.
• Participation in charitable causes and volunteering initiatives.