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- Tasks: Join us as an Operations Coordinator, managing office operations, HR, and supporting our Managing Directors.
- Company: Lightning Health is a dynamic company focused on innovative healthcare solutions with a supportive culture.
- Benefits: Enjoy a competitive salary, private health benefits, and a friendly team environment with hybrid work options.
- Why this job: Be part of a fast-paced team, making a real impact while developing your skills across various functions.
- Qualifications: Ideal candidates have admin experience, strong multitasking skills, and are confident with Microsoft Office tools.
- Other info: This part-time role offers flexibility, with 1-2 days in the London office and a closing date for applications on 6 June 2025.
The predicted salary is between 32000 - 36000 £ per year.
Reporting to: Director of Operations and Marketing
Location: London – hybrid
Contract type: Part-time 3 days per week (with 1-2 days expected in the London office)
Salary: £40,000-£45,000 pro rata, based on experience
Benefits: A very competitive benefits package including private health and a friendly, supportive team environment with a strong company culture.
Closing date for applications is Friday 6 June 2025.
About the role:
We are looking for a proactive and highly organised Operations Coordinator to join our growing team on a part-time basis. This varied and hands-on role spans HR, office operations, IT coordination, compliance, marketing and administrative support for the Managing Directors. This role is ideal for someone who enjoys working across functions, helping to make things run smoothly behind the scenes in a fast-moving company.
Main responsibilities:
- Operations and Office Management
- Oversee the day-to-day operations of the office, ensuring a well-organised and efficient workplace
- Act as the go-to contact for our office provider
- Manage office supplies and equipment upkeep
- Support meeting room bookings, team meetings and company events
- Maintain internal systems and databases including client and supplier records and contract documentation
- Manage the diaries and meeting schedules of the Managing Directors, including arranging internal and external meetings
- Assist with travel arrangements in collaboration with Finance department
- Assist with recruitment administration including job postings, interview coordination and onboarding processes
- Assist with health and safety administration, ensuring relevant records, training and procedures are maintained
- Maintain and update employee records and support basic HR compliance
- Help organise staff training and engagement initiatives
- Support benefits administration
- Help nurture company culture shaped by our values
- Manage new starter setups and equipment inventory
- Coordinate with external IT support for escalated issues and systems maintenance
- Provide support to maintain company policies and assist with compliance documentation and updates
- Support GDPR efforts and data management processes
- Provide administrative support to onboard external suppliers in line with business procedures
- Help champion compliance, by embedding best practices and raising awareness across the team
- Assist with company attendance in industry events and conferences (planning, logistics, materials)
- Support with social media activity – including content development, scheduling and basic analytics
What we’re looking for:
- Experience in administrative or coordinator role, ideally in a service industry
- A strong multitasker with excellent communication, organisation and time management skills
- Confident using Microsoft Outlook, Word, PowerPoint and Excel. Experience with design software advantageous but not essential
- Good working knowledge of LinkedIn
- A self-starter with a can-do attitude who enjoys a varied workload
- Previous experience in the healthcare sector is a plus but not essential
Operations Coordinator employer: Lightning Health
Contact Detail:
Lightning Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarise yourself with the healthcare sector, even if you don't have direct experience. Research current trends and challenges in the industry to demonstrate your interest and understanding during any discussions.
✨Tip Number 2
Network with professionals in operations and administrative roles, especially within healthcare. Attend relevant events or join online forums to connect with others who can provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing the office operations. This will not only highlight your proactive approach but also give you a practical example to discuss during interviews.
✨Tip Number 4
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint, as these are crucial for the role. Consider taking a short online course to enhance your proficiency and confidence in using these tools.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or coordinator roles. Emphasise your multitasking abilities and any specific skills that align with the job description, such as communication and organisation.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background fits the responsibilities outlined, particularly in operations management and HR support. Use specific examples to demonstrate your skills.
Highlight Relevant Experience: If you have experience in the healthcare sector or with IT coordination, make sure to include this in both your CV and cover letter. This can set you apart from other candidates and show your understanding of the industry.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Operations Coordinator role.
How to prepare for a job interview at Lightning Health
✨Showcase Your Organisational Skills
As an Operations Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed schedules, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with the Company Culture
Research Lightning Health's company culture and values before the interview. Be ready to discuss how your personal values align with theirs and how you can contribute to maintaining a positive work environment.
✨Prepare for HR-Related Questions
Since the role involves HR support, expect questions related to recruitment and employee engagement. Think of scenarios where you've assisted in hiring processes or contributed to team-building activities, and be prepared to share these experiences.
✨Demonstrate Your IT Proficiency
The role requires coordination with IT support and managing office systems. Brush up on your knowledge of Microsoft Office tools and any relevant software. Be ready to discuss how you've used technology to improve efficiency in previous roles.
