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- Tasks: Join us as an Operations Coordinator, managing office operations and supporting various teams.
- Company: We're a dynamic company in London with a strong culture and supportive team environment.
- Benefits: Enjoy a competitive benefits package, including private health and hybrid working options.
- Why this job: This role offers hands-on experience across functions in a fast-paced, engaging workplace.
- Qualifications: Proactive, organised individuals with strong Microsoft Office skills are encouraged to apply.
- Other info: Part-time position, 3 days a week, with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Reporting to: Director of Operations and Marketing
Location: London – hybrid
Contract type: Part-time 3 days per week (with 1-2 days expected in the London office)
A very competitive benefits package including private health and a friendly, supportive team environment with a strong company culture.
We are looking for a proactive and highly organised Operations Coordinator to join our growing team on a part-time basis. This varied and hands-on role spans HR, office operations, IT coordination, compliance, marketing and administrative support for the Managing Directors. This role is ideal for someone who enjoys working across functions, helping to make things run smoothly behind the scenes in a fast-moving company.
Main responsibilities
- Operations and Office Management
- Oversee the day-to-day operations of the office, ensuring a well-organised and efficient workplace.
- Act as the go-to contact for our office provider.
- Manage office supplies and equipment upkeep.
- Support meeting room bookings, team meetings and company events.
- Maintain internal systems and databases including client and supplier records and contract documentation.
- Assist with travel arrangements in collaboration with Finance department.
- Assist with health and safety administration, ensuring relevant records, training and procedures are maintained.
- Maintain and update employee records and support basic HR compliance.
- Help organise staff training and engagement initiatives.
- Help nurture company culture shaped by our values.
- Provide support to maintain company policies and assist with compliance documentation and updates.
- Support GDPR efforts and data management processes.
- Provide administrative support to onboard external suppliers in line with business procedures.
- Help champion compliance, by embedding best practices and raising awareness across the team.
- Assist with company attendance in industry events and conferences (planning, logistics, materials).
- Support with social media activity – including content development, scheduling and basic analytics.
Confident using Microsoft Outlook, Word, PowerPoint and Excel. Experience with design software advantageous but not essential.
Operations Co-ordinator / Administrator employer: Lightning Health
Contact Detail:
Lightning Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Co-ordinator / Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Operations Coordinator role. Understanding the day-to-day operations and how they contribute to the overall success of the company will help you demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the position.
✨Tip Number 3
Brush up on your organisational skills by using tools like project management software or even simple to-do lists. Being able to showcase your ability to manage multiple tasks efficiently will be a big plus in your discussions with us.
✨Tip Number 4
Stay updated on compliance and data management best practices, especially regarding GDPR. Showing that you are knowledgeable about these areas will demonstrate your commitment to maintaining high standards in operations.
We think you need these skills to ace Operations Co-ordinator / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, HR, and administrative support. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive nature. Mention specific examples of how you've successfully managed office operations or supported teams in previous roles.
Highlight Relevant Skills: Emphasise your proficiency with Microsoft Office tools, especially Outlook, Word, PowerPoint, and Excel. If you have experience with design software, mention it as a bonus, but focus on your core competencies first.
Show Enthusiasm for Company Culture: In your application, express your interest in the company's values and culture. Share how you can contribute to maintaining a friendly and supportive team environment, as this is important for the role.
How to prepare for a job interview at Lightning Health
✨Show Your Organisational Skills
As an Operations Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to keep things running smoothly.
✨Familiarise Yourself with Company Culture
Research the company's values and culture before the interview. Be ready to discuss how you can contribute to maintaining and nurturing this culture, as it's a significant part of the role.
✨Highlight Your Compliance Knowledge
Since compliance is a major aspect of the job, be prepared to talk about your understanding of policies and procedures. Share any relevant experiences where you ensured compliance in previous roles.
✨Demonstrate Your IT Proficiency
The role requires confidence in using Microsoft Office and possibly design software. Brush up on your skills and be ready to discuss how you've used these tools effectively in your past work.
