At a Glance
- Tasks: Support the Managing Director with admin duties and diary management in a growing IT consultancy.
- Company: Dynamic outsourced IT department with a fresh approach to client support.
- Benefits: Competitive salary, flexible hours, and a supportive work environment.
- Other info: Opportunity for personal growth in a friendly, innovative workplace.
- Why this job: Join a vibrant team and make a real impact in a growing business.
- Qualifications: 2+ years in an admin role, strong organisational skills, and a customer-focused mindset.
The predicted salary is between 31500 - 38500 £ per year.
Our client is an 'outsourced IT department' who were founded in 2017. What started as a traditional IT support company and computer repair service has developed into an outsourced IT department exclusively for small businesses, delivered by their excellent team. They are proud of their motto "The IT company you won’t have to call", as well as their fresh, down-to-earth approach to IT support for clients.
Our client is actively seeking an experienced Executive Assistant to work closely with the Managing Director, supporting him with day-to-day administrative duties. The role is working for a growing outsourced IT consultancy looking for a well-organised, accurate individual who can support the Managing Director with a variety of operational administrative support. This is a newly required role that will require initiative and the ability to spot opportunities to further support the Managing Director as he looks to continue growing the business.
Duties (include but are not limited to):
- Proactively and promptly booking meetings with new business following initial inbound enquiry
- Managing the diary and email inbox of the Managing Director
- Booking in service reviews with Clients for the Managing Director
- Preparing reports and paperwork for service reviews
- Upkeep of company CRM system to ensure client information is accurate
- Checking company database of products is kept up-to-date
- Regularly reviewing and updating client service agreements
- Communicating changes to clients accurately and diligently
- Preparing the Managing Director for internal and external meetings
- Day-to-day operational administration
Person Specification:
- 2 years or more experience in an administrative role (preferable as a PA / EA)
- A well-organised, accurate individual with a keen eye for detail
- A personable individual with a customer-focused approach to clients
- A proactive problem solver who can identify issues before/or soon after they arise
- A working knowledge of Microsoft 365
- Full UK Driving license (due to location)
Executive Assistant employer: Lighthouse Personnel LTD
As a leading property developer in Harwich, our client offers an exceptional work environment that prioritises employee growth and development. With a strong focus on customer service and innovative housing solutions, employees enjoy a collaborative culture, competitive salary, and the potential for flexible working hours, making it an ideal place for those looking to thrive in the property sales sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like Lighthouse Personnel LTD.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to Lighthouse Personnel LTD in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to Lighthouse Personnel LTD through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of Lighthouse Personnel LTD. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for Lighthouse Personnel LTD’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at Lighthouse Personnel LTD
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with Lighthouse Personnel LTD. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
