At a Glance
- Tasks: Assist in maintaining compliance processes and support the Ethics & Compliance department daily.
- Company: Lightfoots Solicitors, a respected firm with 170 years of community service.
- Benefits: Enhanced leave, private medical insurance, gym discounts, and family-friendly policies.
- Other info: Engage in social and wellbeing activities while contributing to a diverse workplace.
- Why this job: Join a supportive team and grow your career in legal compliance.
- Qualifications: Experience in compliance administration, strong communication, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Lightfoots Solicitors has been at the heart of the community in Thame for 170 years. With six offices across Oxfordshire and Buckinghamshire, Lightfoots is proud of its unrivalled reputation of excellence for all of our services.
As an Ethics & Compliance Assistant, you will play an integral part of the team in keeping workflow processes going within the department and assisting the Ethics & Compliance department with the day-to-day tasks as more particularly described below. This role is a 12 month maternity cover and the successful candidate will be Thame based. The position reports into the Ethics & Compliance Partner and is a great opportunity for a talented administrator to progress their career in legal compliance.
Key Responsibilities- Co-ordinate & record file reviews
- Record keeping and maintaining compliance registers
- Manage staff training exercises and the learning management platform
- Conduct (limited) client due diligence, in particular in relation to adverse media, PEP, and sanctions results
- Responding to certain daily queries within an agreed timeframe
- Manage DSARs and data breach procedures
- Additional ad hoc administrative duties
- Run, analyse and take appropriate action on compliance reports from the Firm’s Practice Management System and Case Management System to monitor compliance and identify areas for improvement
- General admin assistance on:
- New starter ethics and compliance inductions
- Policy and document creation and management
- System and process testing
- Internal training and communications
- Research
- Internal audits and firm risk assessments
- Proven experience as an administrator / assistant in a compliance role, preferably at least 2 years ideally in a law firm
- Excellent communication and organisational skills
- Strong attention to detail when looking at detailed documents
- Competent in Microsoft Office applications, including Excel and Powerpoint
- Professional with high standards of integrity, in particular, must understand the importance of confidentiality given the nature of the role
Our staff are our greatest asset and we work hard to provide a culture where you can thrive and enjoy a fantastic career. We provide a range of benefits to support you in and outside of the workplace. Firstly, you will enjoy enhanced annual leave in addition to bank holidays, an enhanced pension scheme, alongside a competitive salary.
For your health: BUPA Private Medical Insurance (after a qualifying period), Healthcare cash plan for your everyday healthcare expenses for you and your dependents, access to a 24/7 GP service, Employee Assessment Programme, company sick pay, free flu vaccinations, and more.
For your wellbeing: Discounted gym memberships, fruit in all offices, paid volunteer days, Wellbeing and awareness events across the year. Your wellbeing and mental health is our highest priority at Lightfoots, which is why we have 9 qualified Mental Health First Aiders across the firm to provide confidential support.
For you and your family: We provide an option to use your own sickness entitlement if a dependent is unwell and needs your care. We also provide enhanced Maternity, Adoption and Paternity leave alongside many more family friendly policies. Generous discounts on legal services.
For your career: We offer significant learning and development opportunities alongside a structured appraisal process, networking opportunities and access to hundreds of webinars and training activities.
For your belonging: We have an active Social committee, Charity Committee, Wellbeing Committee and an ESG committee. We actively encourage new joiners to take an active part in a committee if it is an area of interest. We have firm organised events throughout the year including quarterly socials, breakfast briefings, book club and lots more.
If you think this role is perfect for you (or nearly perfect, we would still like to hear from you) please apply or if you would simply like to find out more you can contact our recruitment team.
As a Disability Confident employer, we promote diversity and provide equal opportunities for all individuals. We prioritise inclusivity and ensure we have a supportive and accessible workplace for those with disabilities. If you require any adjustments to be able to attend an interview please do let us know. Recruitment decisions are made on fair and objective criteria.
The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, Confidential malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by Fair Processing Notices for Cifas' Databases | Cifas.
Ethics & Compliance Assistant (Fixed Term) in Thame employer: Lightfoots LLP
Lightfoots Solicitors is an exceptional employer, deeply rooted in the Thame community for 170 years, offering a supportive and inclusive work culture that prioritises employee wellbeing and career development. With a range of benefits including enhanced annual leave, private medical insurance, and opportunities for professional growth, employees can thrive in a friendly environment while contributing to meaningful marketing initiatives within a respected law firm.
StudySmarter Expert Advice🤫
We think this is how you could land Ethics & Compliance Assistant (Fixed Term) in Thame
✨Dive into Industry Groups
Join compliance and risk management groups on platforms like LinkedIn and Facebook. These communities often share temp job postings and insights. You’d be surprised at how many temporary gigs float around through word of mouth!
✨Showcase Your Expertise
Consider creating content on compliance topics that get you noticed—think LinkedIn articles or even a blog. This not only shows off your knowledge but can grab the attention of companies like Lightfoots LLP when they’re searching for someone to fill a temporary position.
✨Tap into Recruitment Agencies
Reach out to recruitment agencies that specialise in compliance and risk roles. They’re usually in touch with companies looking to fill temporary roles, which can save us a lot of time in our job search.
✨Go Local with Networking
Attend local compliance and risk seminars or workshops. Meeting professionals in our area can open up temp opportunities, and it’s a great way to make your face known in the industry—plus, you might even meet someone from Lightfoots LLP!
We think you need these skills to ace Ethics & Compliance Assistant (Fixed Term) in Thame
Some tips for your application 🫡
Show Your Compliance Know-How:When you’re applying for a compliance-risk role like Ethics & Compliance Assistant (Fixed Term), make sure to highlight your understanding of industry regulations and risk management principles. Mention any relevant coursework, certifications, or projects that showcase your expertise in these areas—it's what sets you apart!
Highlight Your Analytical Skills:In the compliance-risk field, strong analytical skills are essential. Talk about your experiences that required critical thinking and data analysis, whether in past roles, internships, or academic projects. Show us how you've identified risks and implemented solutions in the past.
Tailor Your CV for the Temporary Role:Since this is a temporary role, focus on your availability and flexibility in your CV. Highlight any previous short-term roles or projects that demonstrate your ability to adapt quickly and deliver results in a fast-paced environment. This helps employers see you as an easy fit in their team!
A Concise Cover Letter is Key:Keep your cover letter short and focused! Explain why you're interested in the compliance-risk area specifically for this temporary position at Lightfoots LLP. Mention what you hope to learn and achieve, showing your enthusiasm and motivation to contribute positively during your time there.
How to prepare for a job interview at Lightfoots LLP
✨Know Your Compliance Basics
Make sure you're clued up on the key compliance and risk regulations pertinent to the industry you're applying to. Understanding frameworks like GDPR or AML will not only impress but also show that you’re ready to hit the ground running in your temporary role at Lightfoots LLP.
✨Prepare for Scenarios
Expect scenario-based questions that test your problem-solving skills. They might ask how you'd handle a specific compliance issue. Think through real situations you’ve encountered in past roles or study hypothetical cases to showcase your analytical skills and practical judgement during the interview.
✨Highlight Your Adaptability
Since this is a temporary position, emphasise your ability to adapt quickly to new environments and team dynamics. Share examples of how you’ve successfully adjusted to changes in past roles and how this flexibility can benefit Lightfoots LLP in the short term.
✨Gather Your Technical Tools
Familiarise yourself with commonly used compliance tools or software, as they might come up in the interview. If you've used tools for risk assessments or compliance tracking, mention those and be ready to discuss how they can streamline processes at Lightfoots LLP.
