Executive Assistant

Remote type: Hybrid

Locations: Chiswick, United Kingdom

Time type: Full time

Posted on: Posted Today

Job requisition id: R

Position Summary

To provide comprehensive administrative support to the iGaming Leadership Team (iGLT) and, as needed, to other senior members of the iGaming Extended Leadership Team (iGXLT). This is a dynamic, high-paced role requiring a proactive, highly organised individual capable of managing competing priorities, coordinating across time zones, and working to tight deadlines. You will work closely with another Senior Executive Assistant to ensure smooth and efficient operations.

Key Responsibilities:

• Provide proactive administrative support to the iGLT and, where required, the iGXLT.
• Manage and prioritise complex diaries, rescheduling meetings as needed and ensuring executives are prepared.
• Occasionally manage executive inboxes and flag urgent items.
• Attend and take minutes/action points at fortnightly iGLT and iGXLT/other key meetings.
• Schedule and coordinate internal and external meetings, appointments, and events.
• Book and manage all travel arrangements including flights, accommodation, transfers, and visas.
• Assist with internal events (e.g., offsites, workshops) for the iGLT/iGXLT.
• Ensure executives are fully briefed ahead of meetings and events.
• Act as the administrative point of contact for special projects managed from the London office.
• Manage invoices, expenses, and holiday requests using appropriate systems.
• Maintain up-to-date contact lists and distribution groups.
• Handle confidential documentation, including legal and licensing materials requiring executive signatures.
• Liaise with Finance to manage T&E budgets and provide regular reports to the iGLT.
• Monitor corporate card balances and ensure timely reconciliation.
• Collaborate with HR and Marketing for internal communications and event support.
• Manage catering and room bookings for meetings; accommodate dietary requirements as needed.
• Maintain external client relationships and coordinate with vendors (e.g., taxis, restaurants).
• Manage third-party subscriptions for iGLT/iGXLT members.
• Other administrative duties as required.

Knowledge and Experience:

• Proven experience as an Executive Assistant in a fast-paced, high-growth business.
• Demonstrated experience handling confidential information with discretion.
• Familiarity with corporate processes such as invoicing and expense reporting.

Qualifications:

• Exceptional organisational and time management skills.
• Ability to manage multiple, competing priorities under pressure.
• Strong verbal and written communication skills.
• Highly responsive and reliable across all forms of communication.
• Proactive, professional, and capable of working independently.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Calm and composed under pressure; adaptable and flexible.
• High attention to detail and a sense of urgency.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of tools like Concur or SAP is a plus.

Competitive benefits, an open and supportive environment as well as a modern and exciting workplace. The opportunity to interact with global teams on a regular basis. Tangible and genuine development - at Light & Wonder, you can take your career where you want it to go!

And if that’s not enough; you will get to enjoy a stunning work location and flexible working practices whilst we provide you with the guidance and development skills you need to progress quickly and enhance your career.