At a Glance
- Tasks: Help digitise important property documents and create a digital library.
- Company: Join Lifestone Homes, the largest housing group in the region with a social purpose.
- Benefits: Enjoy 25 days annual leave, health cash plan, and flexible working options.
- Other info: Inclusive workplace with opportunities for professional development and community support.
- Why this job: Make a real impact on modernising property documentation while growing your career.
- Qualifications: Strong attention to detail and good IT skills are essential.
The predicted salary is between 30380 - 30380 £ per year.
Salary: £30,380 per annum
Contract: 12 Month Fixed-Term Contract
Location: Wooburn Green, High Wycombe/Other Lifestone Home Offices (Chesham)
Please note: This role requires a high level of on-site attendance and is based at our Glory Park office in Wooburn Green or potentially using our White Hill office in Chesham. The successful candidate will be expected to work from the office 4 to 5 days per week to support the digitisation of physical property records and legal documentation. Home working is not anticipated to form a regular part of this role.
We're looking for an organised and detail-focused colleague to join our Asset Team as an Asset Deeds Digitisation Administrator on a 12-month fixed-term contract. This is a unique opportunity to play a key role in an important project that will help modernise how we store, access and manage legal property documentation across Lifestone Homes.
The role involves:
- Working closely with the Asset Deeds & Lease Officer to support the digitisation of thousands of important property documents.
- Scanning, cataloguing and maintaining accurate records while ensuring documents are processed in line with agreed standards and project timescales.
- Supporting the wider Asset Team with administrative and project-related tasks as required.
Key responsibilities:
- Assist with the digitisation of deeds, leases and associated property documents.
- Accurately scan, catalogue and organise legal documentation.
- Maintain an accurate inventory of property deeds and title documents.
- Carry out audit checks in line with agreed project requirements.
- Support the delivery of the project within agreed timescales and service levels.
- Identify opportunities to improve processes and drive efficiencies.
- Work with internal colleagues and external partners involved in the digitisation project.
- Assist with wider Asset Management tasks and projects when required.
What we're looking for:
- Strong written and verbal communication skills.
- Excellent organisational and time management skills.
- Good attention to detail and accuracy.
- Strong IT and computer literacy skills.
- A proactive and methodical approach to work.
- The ability to work independently and manage competing priorities.
- Confidence in making decisions and taking ownership of tasks.
- A positive attitude towards service improvement and process development.
- A full driving licence/ability to travel to the office in White Hill, Chesham.
It would be great if you also have:
- An understanding of property deeds, leases or legal documentation.
- Experience working within housing or asset management.
- An interest in property records and archive management.
Benefits:
- 25 days annual leave, increasing with service to a maximum of 30 days.
- Christmas closure in addition to your annual leave entitlement.
- Option to buy up to 5 additional days of annual leave each year.
- Generous pension scheme with up to 10% employer contributions.
- Annual performance bonus scheme, recognising individual contributions and achievements.
- Enhanced family-friendly leave, including maternity and paternity benefits.
- Health Cash Plan with support for everyday healthcare costs, virtual health services, gym discounts and free cover for up to four dependent children.
- Life assurance worth three times your annual salary.
- Employee Assistance Programme (EAP) providing 24/7 confidential support for your mental, physical and financial wellbeing.
- Flexible and hybrid working, helping you balance work and personal commitments.
- £200 annual flexible benefits allowance to spend through our benefits platform.
- Generous sick pay and income protection cover.
- Essential car user allowance and business mileage payments for eligible roles.
Working Hours: 37 hours per week
Our Commitment: We are committed to creating an inclusive workforce, by reflecting and representing the diversity of the communities we serve. We would like to encourage applications from disadvantaged socio-economic backgrounds; people who identify as disabled, neurodiverse, members of the LGBTQ+ community and people from underrepresented groups.
Accessibility and Adjustments: We are committed to providing reasonable adjustments throughout our recruitment process and we’ll always endeavour to be as accommodating as possible. Please let us know in advance of any suitable arrangements required.
Due to the nature of some of our roles involving work with vulnerable members of society, this post may be subject to a basic or enhanced Criminal Disclosure, which will be carried out when a conditional offer is made. Please ensure you fully answer the questions on the application form.
Closing Date: 18.11.2026
We reserve the right to close this vacancy earlier than the closing date should we find a suitable candidate.
Digitisation Administrator - Asset Deeds employer: Lifestone
Lifestone is an attractive employer due to its commitment to social purpose and community impact. The organization fosters a supportive and inclusive work culture, providing employees with opportunities for professional growth and career advancement. With a hybrid working model, employees enjoy flexibility while contributing to meaningful projects.
