Recruitment Advisor in Glasgow

Join NHS Greater Glasgow and Clyde’s Recruitment Team. We are seeking a motivated and well-organised Recruitment Advisor (Band 3) to join our Recruitment Service, supporting a high-volume caseload of recruitment activity across the health board. This is an excellent opportunity for someone with strong administrative experience who thrives in a process-driven environment and is passionate about delivering a high-quality service to both internal stakeholders and job applicants.

You will deliver comprehensive day-to-day recruitment and selection administration for a wide variety of vacancies across the board. Working closely with hiring managers, you will provide guidance and support throughout the recruitment lifecycle, ensuring all activity complies with national and local standards, employment legislation and data protection requirements.

• Manage a caseload of recruitment activity using the NHS Scotland national Applicant Tracking System (ATS), Jobtrain.
• Create and advertise vacancies, monitor applications and co-ordinate interview arrangements.
• Undertake pre-employment checks, including: References, PVG/Disclosure Scotland, Occupational Health clearance, Professional registration verification.
• Issue conditional and unconditional offers and prepare contracts using standard templates.
• Liaise with hiring managers to ensure recruitment timelines and procedures are adhered to.
• Maintain accurate records and ensure timely data entry across recruitment and HR systems (e.g. Jobtrain, eESS).
• Respond to recruitment-related queries from applicants and managers in line with service performance standards.
• Support recruitment events, such as job fairs and open days.
• Ensure all recruitment documentation is handled and stored in accordance with GDPR and Board policies.

• Excellent organisational and time management skills.
• Strong attention to detail and the ability to meet deadlines in a busy environment.
• Good working knowledge of Microsoft Office (Word, Excel and Outlook).
• Effective communication skills with the ability to engage professionally with a wide range of stakeholders.
• Experience handling confidential information in line with data protection regulations.
• Previous recruitment or HR administrative experience (highly desirable).

• Hybrid working option after initial training period (3 days in the office).
• Occasional travel to other sites may be required.
• Full training on NHS Scotland recruitment systems and processes will be provided.

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays.
• Membership of the NHS Pension Scheme, including life insurance benefits.
• Salary Sacrifice Car Benefit Scheme.
• Development opportunities including study bursaries, e-learning and classroom-based courses.
• Enhanced pay for working public holidays.
• NHS discounts on a wide range of goods and services.
• Confidential employee support and assistance, including counselling and psychological therapies.

Interested? If you would like to find out more, we would love to hear from you. For an informal discussion, please contact: Recruitment Lead. Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

This role does not meet the eligibility criteria for a Certificate of Sponsorship (CoS). NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).

Why Join NHS Greater Glasgow and Clyde? As Scotland’s largest health board, we serve over 1.14 million people and employ approximately 40,000 staff across Acute, Mental Health, Community and Corporate services. You will be joining a dynamic Recruitment Service that plays a critical role in supporting clinical and non-clinical services across the organisation. This is an excellent opportunity to develop your recruitment administration skills within a supportive and fast-paced environment.

This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.