Personal Assistant (PA), Clinical

Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.

About the role: The Clinical team here at LifeArc ensure promising projects continue to progress into approved and accessible treatments and technologies. Our aim is to tackle some of the biggest challenges faced by people living with rare diseases and drug-resistant infections by turning clinical research and data-driven insights into life-changing health technologies. As the Personal Assistant (PA), you will be reporting to our Clinical Leadership Team and will provide administrative support, proactively anticipating needs to ensure the seamless coordination of their daily operations including managing demanding schedules, coordinating national and international travel, and organising meetings and events.

If you are a highly responsible, pro‑active, organised and adaptable professional who thrives in a collaborative and fast‑moving executive setting, then this is the role for you!

• Diary management – coordinate and maintain a complex schedule, including booking appointments, meetings, and events across multiple locations. This will also include arranging travel and accommodation for business purposes.
• Meeting coordination – setting reminders for meetings, appointments and other relevant activities including preparation of meeting agendas and distribution of materials.
• Arranging conferences, workshops, seminars and other events for internal and external employees.
• Manage and process expense claims and invoices in a timely and accurate manner, ensuring compliance with internal policies.
• Assisting with the planning and execution of project administration including multi‑stakeholder meeting and logistics coordination.

• Previous experience as a personal or executive assistant to teams including senior executives, employees and industry partners.
• Expert proficiency with the Microsoft Office suite including Word, Excel, and Outlook.
• Experience in project coordination and managing deadlines.
• Excellent verbal and written communication skills for effective interaction with various stakeholders, clients, colleagues etc.

• GCSEs, or equivalent, in Maths and English
• A Level education or equivalent preferred

About us: LifeArc is a not‑for‑profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.

What we can offer you: Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’.

LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role. Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria.

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles. We all have potential. At LifeArc, you’ll discover what you can really do with it.