At a Glance
- Tasks: Support the Chief Medical Officer with diary management and administrative tasks.
- Company: LifeArc, a self-funded medical research charity dedicated to improving patients' lives.
- Benefits: Competitive salary, private medical insurance, flexible working, and generous holiday allowance.
- Other info: Inclusive workplace celebrating diversity and offering professional development opportunities.
- Why this job: Join a purpose-driven organisation and make a real impact in medical research.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
LifeArc is a self-funded medical research charity. Our mission is to advance medical research by helping scientists and organisations turn their discoveries into new ways to improve patients' lives. We are looking for a highly organised Personal Assistant to support our Chief Medical Officer (CMO) and the wider Clinical team.
As a Personal Assistant within the Clinical department, you will provide comprehensive administrative and secretarial support. You will be the primary point of contact for the CMO, managing a complex diary and ensuring the smooth operation of the clinical leadership function.
Key Responsibilities- Proactive diary management for the Chief Medical Officer, including scheduling internal and external meetings across multiple time zones.
- Acting as a gatekeeper, managing correspondence, and prioritising urgent matters.
- Organising complex travel itineraries, including flights, accommodation, and visas for international conferences.
- Preparing meeting agendas, taking minutes, and tracking action items for clinical leadership meetings.
- Assisting with the preparation of presentations, reports, and clinical documentation.
- Liaising with external stakeholders, including academic partners, healthcare professionals, and regulatory bodies.
- Processing expenses and managing departmental invoices via internal systems.
- Supporting the wider Clinical team with ad-hoc administrative tasks and event coordination.
- Proven experience as a Personal Assistant or Executive Assistant, ideally within a clinical, pharmaceutical, or scientific environment.
- Exceptional organisational skills with the ability to manage multiple competing priorities.
- Strong communication skills, both written and verbal, with a high level of discretion.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel).
- Experience in coordinating international travel and complex meeting logistics.
- A proactive approach with the ability to work independently and as part of a team.
- Competitive salary and pension scheme.
- Private medical insurance and dental cover.
- Flexible and hybrid working arrangements.
- Generous holiday allowance.
- Opportunities for professional development within a purpose-driven organisation.
LifeArc is an equal opportunities employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and welcome applications from all backgrounds.
Personal Assistant (PA), Clinical in London employer: LifeArc
LifeArc is an exceptional employer, offering a dynamic work environment where your contributions directly impact medical research and patient care. With competitive salaries, flexible working arrangements, and a strong commitment to professional development, employees are empowered to grow within a purpose-driven organisation that values diversity and inclusivity. Join us in our mission to transform scientific discoveries into real-world solutions for patients.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA), Clinical in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand LifeArc's mission and how your skills as a Personal Assistant can contribute to their goals. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable with articulating your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in being part of the LifeArc team.
We think you need these skills to ace Personal Assistant (PA), Clinical in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing diaries, organising travel, and supporting senior leaders. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about supporting our Chief Medical Officer and how your background makes you a great fit for the Clinical team. Keep it concise but impactful!
Show Off Your Organisational Skills:In your application, give examples of how you've successfully managed multiple priorities or complex schedules in the past. We love seeing real-life examples that demonstrate your exceptional organisational skills!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at LifeArc
✨Master the Diary Management
Since the role involves complex diary management, be prepared to discuss your experience in this area. Bring examples of how you've successfully managed multiple schedules and prioritised meetings, especially across different time zones.
✨Showcase Your Communication Skills
Strong communication is key for a Personal Assistant. During the interview, demonstrate your verbal and written skills by articulating your thoughts clearly. You might even want to prepare a brief email or message example that showcases your professionalism.
✨Be Travel Savvy
As you'll be organising travel itineraries, brush up on your knowledge of international travel logistics. Be ready to discuss any past experiences you have with booking flights, accommodation, and handling visas, as well as how you ensure everything runs smoothly.
✨Prepare for Administrative Challenges
The role requires handling various administrative tasks. Think of specific challenges you've faced in previous roles and how you overcame them. This will show your proactive approach and ability to work independently while still being a team player.
