At a Glance
- Tasks: Support our Managing Director and Design Director in a fast-paced, dynamic environment.
- Company: Join a historic brand known for innovation and craftsmanship since 1875.
- Benefits: Competitive salary, flexible working hours, and a vibrant team culture.
- Other info: Fixed-term contract until March 2027 with excellent career development opportunities.
- Why this job: Be at the heart of the business, making a real impact every day.
- Qualifications: Experience as an Executive Assistant or Senior PA with strong organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
Founded in 1875, our long history has been built on innovation, craftsmanship and above all, incredible talent. Born from the adventurous spirit of our founder, Arthur Lasenby Liberty, we remain true to our heritage. From our fulfilment centres to our flagship store, passion, vision and dynamism are part of our DNA – and that extends to our team.
We are seeking an Executive Assistant to support our Managing Director and Design Director, playing a pivotal role at the heart of the business. This is a highly trusted, fast-paced role for someone who thrives on organisation, discretion and proactive problem-solving. You’ll be responsible for ensuring day-to-day operations run seamlessly while acting as a key connector between leadership, store teams, suppliers and cross-functional departments.
Key Responsibilities- Managing complex diaries and scheduling across multiple time zones.
- Overseeing inbox management, prioritising communications and handling responses where appropriate.
- Coordinating domestic and international travel, including flights, accommodation and itineraries.
- Managing Egencia bookings and travel administration.
- Processing invoices, expenses and maintaining accurate financial records.
- Supporting new starters, contracts and onboarding for employees, contractors and consultants.
- Organising internal and external events, meetings and room bookings.
- Coordinating guest and personal travel where required.
- Maintaining tax calendars, stationery supplies and general office administration.
- Supporting global sales coordination and cross-functional communications.
- Acting as a key point of contact between leadership, internal teams and external partners.
- Proven experience as an Executive Assistant or Senior PA, ideally supporting senior leadership.
- Exceptional diary, inbox and travel management skills.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- High level of discretion and confidentiality.
- Confident communicator, able to build trusted relationships across all levels of the business.
- Proactive, adaptable and solutions-focused, with a strong sense of ownership.
- Comfortable working in a fast-paced, ever-changing environment.
Please note, this is a fixed-term contract until March 2027.
Executive Assistant, Maternity Cover employer: LIBERTY
At Liberty, we pride ourselves on being an exceptional employer, offering a vibrant work culture that celebrates innovation and craftsmanship. Our team enjoys a supportive environment with ample opportunities for professional growth, all while being part of a historic brand located in the heart of London. As an Executive Assistant, you will play a crucial role in our dynamic operations, contributing to a legacy of excellence and creativity.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, Maternity Cover
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company’s history and values, especially their focus on innovation and craftsmanship. Prepare examples of how you've thrived in fast-paced environments and managed complex tasks.
✨Tip Number 3
Show off your organisational skills! During interviews, be ready to discuss how you’ve successfully managed diaries, travel arrangements, and communications in previous roles. This is your chance to shine!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our dynamic team.
We think you need these skills to ace Executive Assistant, Maternity Cover
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your experience with managing complex diaries and inboxes. We want to see how you’ve juggled multiple priorities in the past, so don’t hold back on those examples!
Be Proactive in Your Approach:We love a proactive problem-solver! Share instances where you took the initiative to streamline processes or improve communication. This will show us that you’re not just reactive but can anticipate needs before they arise.
Communicate Clearly and Confidently:As an Executive Assistant, you’ll be the glue holding everything together. Use your application to demonstrate your communication skills. Keep it clear, concise, and professional – we want to see how you build relationships across different levels.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at LIBERTY
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex diaries, inboxes, and travel arrangements. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your exceptional organisational abilities. Think of times when you successfully managed multiple priorities or streamlined processes. Being able to articulate these experiences will show them you can thrive in a fast-paced environment.
✨Communicate with Confidence
As a key point of contact, strong communication is essential. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them about their team dynamics or challenges they face, showing your proactive nature.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required for this role, be prepared to discuss how you've handled sensitive information in the past. Highlight your understanding of confidentiality and professionalism, as this will reassure them that you can be trusted in a pivotal position.
