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- Tasks: Manage schedules, emails, and meetings for a dynamic team in a prestigious architectural firm.
- Company: Join Liberty Towers, a leading name in the architectural industry, known for its innovative designs.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Why this job: Be part of a creative team, enhance your skills, and contribute to exciting projects.
- Qualifications: A-Levels or equivalent, strong admin skills, and proficiency in Microsoft Office; InDesign knowledge is a bonus.
- Other info: Fast-paced role with opportunities for continuous improvement and back-up support for senior staff.
The predicted salary is between 36000 - 60000 £ per year.
Liberty Towers are delighted to be working with one of the most prestigious architectural practices in the world. They are actively recruiting for a Team Coordinator to join the team. This is a fantastic opportunity for someone with strong administrative skills who is keen to join a supportive team in a corporate environment.
Key Responsibilities:
- Diary Management: Efficiently manage the schedules of Directors, Associate Directors, Associates, and project teams, ensuring optimal time utilization.
- Inbox Management: Review and respond to emails on behalf of Directors and Associate Directors, maintaining clear communication.
- Gatekeeping: Act as the primary point of contact for internal and external design teams, ensuring messages are tracked and actioned appropriately.
- Meeting Coordination: Arrange meetings, booking venues, organizing refreshments, equipment, and following up to ensure smooth proceedings.
- Project Assistance: Support Directors with practice management tasks, including internal design or technical reviews.
- Document Management: Create, format, and update project-related correspondence and practice development materials using our document management system.
- Design Reports: Assist with project-specific design reports using InDesign, including importing images, amending text, and proofreading content.
- Ad Hoc Tasks: Provide project teams with various administrative tasks, such as directories, schedules, archiving, and more.
- Information Sourcing: Gather project information for bids, reports, and presentations, and prepare documents for various purposes.
- Resource Management: Assist project leaders with team resourcing by managing holiday and absence records.
- Travel Coordination: Arrange travel logistics, including flights, hotels, car hire, and visas for both domestic and international trips.
- Expenses: Prepare and submit monthly expenses for project leaders, adhering to company financial processes.
- Purchase Orders: Raise purchase order requests for architects in accordance with financial procedures.
- Support: Assist project teams with training, troubleshooting, and issue resolution.
- Building Tours and Events: Organize building tours, travel, itineraries, and project team get-togethers.
- Continuous Improvement: Identify potential improvements to enhance project team organization and operational efficiency.
- Back-Up Support: Act as a back-up for the Executive Director's PA and other Practice Operations team members when needed.
Job Requirements:
- Proven experience in team support or secretarial roles.
- A-Level education or equivalent.
- Proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint).
- Familiarity with Adobe InDesign and Photoshop is a plus.
- Fast and accurate touch-typing skills (minimum 60wpm).
- Excellent written English skills.
Team Coordinator employer: Liberty Towers
Contact Detail:
Liberty Towers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Microsoft Office and Adobe InDesign. Consider taking a short online course or tutorial to brush up on your skills, as this will show your commitment and readiness for the role.
✨Tip Number 2
Network with current or former employees of the architectural practice. Reach out on LinkedIn or attend industry events to gain insights about the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare examples from your past experiences that demonstrate your organisational skills and ability to manage multiple tasks simultaneously. Be ready to discuss how you've successfully coordinated meetings or managed schedules in previous roles.
✨Tip Number 4
Research the architectural practice's recent projects and achievements. Being knowledgeable about their work will not only impress your interviewers but also allow you to ask informed questions, showing your genuine interest in the position.
We think you need these skills to ace Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any experience with diary management, inbox management, and document management. Use keywords from the job description to demonstrate your fit for the Team Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills such as proficiency in Microsoft packages and any experience with Adobe InDesign. Explain how your background aligns with the responsibilities outlined in the job description.
Showcase Your Communication Skills: Since excellent written English skills are essential for this role, ensure that your application is free of grammatical errors and clearly communicates your qualifications. Consider having someone else review your application for clarity and professionalism.
Highlight Relevant Achievements: In both your CV and cover letter, include specific examples of past achievements that relate to the key responsibilities of the Team Coordinator role. This could include successful project coordination, effective communication with teams, or improvements you implemented in previous positions.
How to prepare for a job interview at Liberty Towers
✨Showcase Your Administrative Skills
Make sure to highlight your strong administrative skills during the interview. Be prepared to discuss specific examples of how you've efficiently managed diaries, coordinated meetings, and handled inbox management in previous roles.
✨Demonstrate Communication Proficiency
Since the role involves acting as a primary point of contact, it's crucial to demonstrate your excellent written and verbal communication skills. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've maintained clear communication in past positions.
✨Familiarise Yourself with Relevant Software
The job requires proficiency in Microsoft packages and familiarity with Adobe InDesign. Brush up on these tools before the interview, and be prepared to discuss your experience using them, especially in relation to document management and design reports.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and organisational skills. Think of situations where you had to manage multiple tasks or resolve conflicts, and be ready to explain how you approached these challenges effectively.
