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- Tasks: Manage schedules, emails, meetings, and project support for a dynamic architectural team.
- Company: Join Liberty Towers, a prestigious architectural practice known for its innovative designs.
- Benefits: Enjoy a supportive corporate environment with opportunities for professional growth and development.
- Why this job: Be part of a creative team, enhance your skills, and contribute to impactful projects.
- Qualifications: A-Levels or equivalent, strong admin skills, and proficiency in Microsoft Office; InDesign knowledge is a bonus.
- Other info: Fast-paced role with opportunities for continuous improvement and back-up support for senior staff.
The predicted salary is between 36000 - 60000 £ per year.
Liberty Towers are delighted to be working with one of the most prestigious architectural practices in the world. They are actively recruiting for a Team Coordinator to join the team. This is a fantastic opportunity for someone with strong administrative skills who is keen to join a supportive team in a corporate environment.
Key Responsibilities:
- Diary Management: Efficiently manage the schedules of Directors, Associate Directors, Associates, and project teams, ensuring optimal time utilization.
- Inbox Management: Review and respond to emails on behalf of Directors and Associate Directors, maintaining clear communication.
- Gatekeeping: Act as the primary point of contact for internal and external design teams, ensuring messages are tracked and actioned appropriately.
- Meeting Coordination: Arrange meetings, booking venues, organizing refreshments, equipment, and following up to ensure smooth proceedings.
- Project Assistance: Support Directors with practice management tasks, including internal design or technical reviews.
- Document Management: Create, format, and update project-related correspondence and practice development materials using our document management system.
- Design Reports: Assist with project-specific design reports using InDesign, including importing images, amending text, and proofreading content.
- Ad Hoc Tasks: Provide project teams with various administrative tasks, such as directories, schedules, archiving, and more.
- Information Sourcing: Gather project information for bids, reports, and presentations, and prepare documents for various purposes.
- Resource Management: Assist project leaders with team resourcing by managing holiday and absence records.
- Travel Coordination: Arrange travel logistics, including flights, hotels, car hire, and visas for both domestic and international trips.
- Expenses: Prepare and submit monthly expenses for project leaders, adhering to company financial processes.
- Purchase Orders: Raise purchase order requests for architects in accordance with financial procedures.
- Support: Assist project teams with training, troubleshooting, and issue resolution.
- Building Tours and Events: Organize building tours, travel, itineraries, and project team get-togethers.
- Continuous Improvement: Identify potential improvements to enhance project team organization and operational efficiency.
- Back-Up Support: Act as a back-up for the Executive Director's PA and other Practice Operations team members when needed.
Job Requirements:
- Proven experience in team support or secretarial roles.
- A-Level education or equivalent.
- Proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint).
- Familiarity with Adobe InDesign and Photoshop is a plus.
- Fast and accurate touch-typing skills (minimum 60wpm).
- Excellent written English skills.
Team Coordinator employer: Liberty Towers
Contact Detail:
Liberty Towers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Microsoft Office and Adobe InDesign. Consider taking a short online course or tutorial to brush up on your skills, as this will show your commitment and readiness for the role.
✨Tip Number 2
Network with professionals in the architectural field or those who have worked in similar roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you stand out in the application process.
✨Tip Number 3
Prepare to discuss your organisational skills in detail during the interview. Think of specific examples where you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the Team Coordinator position.
✨Tip Number 4
Research Liberty Towers and their architectural projects to understand their values and work culture. This knowledge will not only help you tailor your conversation but also demonstrate your genuine interest in the company during interviews.
We think you need these skills to ace Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any experience with diary and inbox management. Use keywords from the job description to demonstrate your fit for the Team Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong administrative skills and your enthusiasm for working in a corporate environment. Mention specific responsibilities from the job description that you are excited about, such as meeting coordination and project assistance.
Showcase Your Skills: In your application, emphasise your proficiency in Microsoft Office and any experience with Adobe InDesign or Photoshop. Highlight your touch-typing speed and excellent written English skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Team Coordinator.
How to prepare for a job interview at Liberty Towers
✨Showcase Your Administrative Skills
Make sure to highlight your strong administrative skills during the interview. Discuss specific examples of how you've efficiently managed diaries, coordinated meetings, or handled inbox management in previous roles.
✨Demonstrate Communication Proficiency
Since the role involves acting as a gatekeeper and maintaining clear communication, be prepared to discuss how you manage communications effectively. Share instances where you successfully liaised between teams or handled sensitive information.
✨Familiarity with Tools is Key
Brush up on your knowledge of Microsoft Office and Adobe InDesign. Be ready to talk about your experience with these tools, especially how you've used them for document management or design reports in past positions.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of examples where you've improved team organisation or operational efficiency, and be ready to explain your thought process and outcomes.
