Business Co-ordinator - SPA in Livingston

Join SPA in this exciting role as a Business Co-ordinator and play a major part in managing the administration of our client and supplier journey.

Your responsibilities will include income and project management, while providing a high quality customer experience.

If you thrive in a dynamic environment and have a knack for ensuring smooth and efficient operations, we want to hear from you!

Apply now to be a part of our fast-paced and high performing team.

The Scottish Procurement Alliance (SPA) is part of the LHC Procurement Group (LHCPG), one of the UK's most established and respected procurement framework providers.

Operating throughout Scotland, SPA connects public sector organisations with trusted suppliers, helping to deliver construction, refurbishment and maintenance projects for social housing, schools and public buildings.

Through collaborative and compliant procurement solutions, SPA drives value, efficiency and positive outcomes for local communities across the country.

What you will be doing

• Manage the Expression of Interest process (EOI) ensuring that all relevant contacts are identified, engaged, followed up and all correspondence recorded on the LHCPG Microsoft Dynamics system.
• Work closely with SPA Partners and Appointed Companies to track and monitor payments made on SPA registered projects.
• Provide a clear audit trail for all communications both verbal and written via the LHCPG CRM system.
• Provide training and guidance to all stakeholders on the use of the LHCPG Portal and any other LHCPG system/s to ensure the effective management of project data.
• Working with the SPA Client Support Manager (CSM) and Office Manager track forecasted project income and alter / adjust projections accordingly to ensure all project forecasts are up to date at all times.
• Work with the SPA CSM and Office Manager to manage variance reporting and ensure monthly and quarterly variations are minimised and fully accounted for.
• Work with the SPA CSM and Regional Director to register and track leads, ensuring these are followed up and progressed through the system.
• Provide regular reporting on key performance indicators as requested by colleagues.
• Undertake any other duties commensurate with the general level of responsibility of the post at the discretion of the Office Manager.
• Participate in LHCPG team briefings at Uxbridge or other locations throughout the UK as required by the LHCPG Group Director.

What you need

• Proven experience in a finance / administration role dealing with reconciliation of financial data using various IT systems and applications.
• Comfortable using Microsoft Dynamics systems and other computer packages such as Microsoft Office (Excel, Word, Outlook, Business Intelligence (BI)).
• Experienced in providing high levels of customer service via telephone, email and face to face.
• Excellent spoken and written communication skills.
• Strong numeracy and analytical ability with focus on attention to detail.
• Outstanding communication and interpersonal skills.

What You'll Get

• Competitive basic salary
• Highly Attractive Pension
• 29 days holiday + bank holidays + birthday off
• £300 pa personal wellbeing allowance
• £1000 pa individual training budget (post probation)
• Enhanced Maternity + Paternity and Private Healthcare (Post probation)
• Flexibility, volunteering day, discounts and much more

If you're ready to contribute to our mission of delivering better buildings and homes to enhance local communities, we want to hear from you.

Join us as a Business Co-ordinator and be part of our dedicated team.

The selection process will include a virtual first-stage interview during the week commencing 17th August, with shortlisted candidates invited to attend a final in-person interview on 27th August.

Please note that we reserve the right to close this job posting before the application deadline if a suitable candidate is identified.

Therefore, don’t miss out on this chance.

Apply today!