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For Companies At a Glance
- Tasks: Support a founder, manage diaries, plan events, and oversee office operations.
- Company: Join Aspect, a unique organisation focused on personal growth and a supportive culture.
- Benefits: Enjoy opportunities for personal development and a vibrant workplace atmosphere.
- Why this job: Gain exposure to leadership, enhance your skills, and contribute to sustainability efforts.
- Qualifications: Strong English skills, Microsoft proficiency, initiative, and teamwork are essential.
- Other info: Ideal for those seeking a dynamic role with high responsibility and client interaction.
The predicted salary is between 36000 - 60000 £ per year.
An exciting opportunity has become available within our Organisational Development (OD) team. This is a challenging role with a high level of responsibility and exposure to our Board, our clients and the wider business. You will proactively support one of Aspect’s Founders as well as providing a first class Front of House service and take on responsibility for Office Management.
Job Requirements
- Excellent written and spoken English
- Proficient in Microsoft applications, especially Outlook
- Initiative, professionalism and a strong team ethic
- The ability to prioritise and manage tasks appropriately
Job Responsibilities
Personal Assistant
Reporting to the PA to our CEO, you will have responsibility for looking after one of our founders, as well as providing cover for the rest of our Board. You will get involved with:
- Diary Management - scheduling and managing calendar appointments and requests
- Travel itinerary - working with our travel company and sales team when planning overseas trips. Providing a detailed itinerary when travelling, and as required
- Event planning - organising breakfast/lunch/dinners and events for the wider team
- Personal errands - for example, collecting dry cleaning and other ad hoc requests
Reception/Front of House
- Meeting and greeting all clients and visitors and coordinating internal events and meetings
- Ensuring meeting rooms are prepped and ready ahead of meetings
Office Management
- Oversight of the facilities budget and signing off invoices
- Maintaining contracts and relationships with external suppliers
- Building on Aspects sustainability efforts
- Acting as the point of contact for employees, contractors and building management in relation to all office and facilities issues and queries
- Ensure Health & Safety remains a top priority, including coordinating annual H&S checks and implementing recommendations, furniture adjustments (desks and chairs), risk assessments, fire safety, and other essential protocols.
Job Benefits
As well as being a fantastic opportunity for personal growth, a career at Aspect also represents an exciting chance to be part of a truly unique organisation. Our culture is at the core of everything we do, we care about our people and work hard to ensure that they fulfil their potential. If this sounds like an interesting role we would love to hear from you. Please upload a copy of your CV and a covering letter to the accompanying link, we prefer a PDF where possible.
Office Manager and Personal Assistant employer: LGBT Great
Contact Detail:
LGBT Great Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager and Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Outlook. Being proficient in these applications will not only help you during the interview but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan. This could involve scheduling appointments or planning an event, which you can discuss during your interview to highlight your initiative and capability.
✨Tip Number 3
Research Aspect’s sustainability efforts and think of ways you could contribute to them in the Office Manager role. Bringing fresh ideas to the table can set you apart from other candidates and show your commitment to the company’s values.
✨Tip Number 4
Prepare to discuss your experience with health and safety protocols. Be ready to share examples of how you've managed similar responsibilities in the past, as this is a key aspect of the role that will likely come up in conversation.
We think you need these skills to ace Office Manager and Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Manager and Personal Assistant role. Emphasise your proficiency in Microsoft applications, especially Outlook, and any previous experience in diary management or office administration.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as event planning and managing travel itineraries, and explain how your background makes you a great fit for these tasks.
Showcase Your Communication Skills: Since excellent written and spoken English is a requirement, ensure your application is free of grammatical errors and clearly communicates your points. Use professional language and a friendly tone to reflect your personality.
Highlight Your Initiative and Team Ethic: Provide examples in your application that demonstrate your initiative and ability to work well in a team. This could include past experiences where you took charge of a project or collaborated effectively with colleagues to achieve a common goal.
How to prepare for a job interview at LGBT Great
✨Showcase Your Communication Skills
As the role requires excellent written and spoken English, be prepared to demonstrate your communication abilities. Practice articulating your thoughts clearly and concisely, and consider sharing examples of how you've effectively communicated in previous roles.
✨Demonstrate Proficiency in Microsoft Applications
Since proficiency in Microsoft applications, especially Outlook, is crucial, ensure you are familiar with its features. You might be asked about your experience managing calendars or organising meetings, so have specific examples ready to discuss.
✨Highlight Your Organisational Skills
This position involves a lot of multitasking and prioritising tasks. Prepare to discuss how you manage your time and organise your workload. Consider sharing a situation where you successfully juggled multiple responsibilities.
✨Emphasise Your Team Ethic and Initiative
The role requires a strong team ethic and initiative. Be ready to provide examples of how you've worked collaboratively in a team setting and taken the initiative to solve problems or improve processes in your previous jobs.
