Executive Assistant - Global Markets in London

Company overview: Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.

Department overview: Nomura's Global Markets Division handles client transactions for financial institutions, corporates, governments and investment funds around the world. We act as market makers, trading in fixed income and equity securities, including currencies, interest rates and credit in cash, derivatives and structured products. We have taken market-leading positions across the globe by leveraging the strength of our talent, client relationships and technology.

Role description: This is an excellent opportunity for a professional assistant looking for a demanding trading floor role which requires the ability to multi-task effectively and be proactive in a fast paced, dynamic environment.

Role responsibilities overview:

• Provide executive assistant support to GM Executive committee member
• Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
• Preparation and distribution of papers ahead of committee meetings
• Expenses management and processing receipts/invoices efficiently and in accordance with Nomura’s policies
• Co-ordination of flights, tickets, FX, Accommodation and ground transportation
• Telephone duties including comprehensive messages and screening calls
• HR administration and maintenance of holiday & planned/un-planned absences log for the team
• Providing absence cover to other assistants for holidays
• Reacting to urgent requests
• Opening calls/video conference links when required
• Arranging and liaising with couriers
• Collecting visitors from reception and escorting them to meeting rooms
• Ad-Hoc administrative duties

Skills and experience required:

• Experience in supporting executive level seniority
• Relevant experience within Capital Markets front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills
• Excellent administration, organisational and prioritisation skills
• Ability to multi-task effectively and to work on own initiative
• Effective team player with well-developed interpersonal skills
• Good awareness of confidentiality
• Organised and detail-oriented
• Proficiency in Microsoft Office products
• Ability to interact confidently at all levels

Diversity Statement: Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.