Associate, Company Secretarial Assistant in London

Responsibilities

• Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales.
• Source supporting information and draft routine reports as required for inclusion in the Board papers.
• Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments, etc.
• Support the production of the annual report and accounts, half‑yearly reports and interim management statements to shareholders of the investment trusts, including preparing mailing requirements and ordering label data from various providers.
• Maintain the statutory records, registers and annual returns for the investment trusts, including maintenance of the Diligent Entities database system.
• Submit returns to the Registrar of Companies.
• Share the responsibility for making all stock‑exchange announcements (e.g. net asset values, voting rights, dispensation, substantial shareholder, share buy‑back, dividends, results, director’s dealings) in accordance with agreed procedures.
• Circulate monthly portfolio valuations.
• Assist the Company Secretaries to ensure loan‑facility compliance certificates are signed off and dispatched within agreed timescales each month.
• Check the website entries for the trusts to ensure that investment‑trust client information is accurate and up‑to‑date.
• Maintain the filing system for the investment‑trust clients.
• Prepare agendas, letters and general correspondence as required.
• Assist with special ad hoc projects as directed by the Company Secretaries.
• Assist with ad hoc departmental matters.
• Liaise with appropriate external suppliers.
• Work closely with the other assistants in the team and provide cover as necessary.
• Carry out other duties as assigned.

Benefits

• Hybrid working and reasonable accommodations.
• Generous holiday policies.
• Excellent health and wellbeing benefits including corporate membership to Wellhub.
• Paid volunteer time to step away from your desk and into the community.
• Support to grow through professional development courses, tuition/qualification reimbursement and more.
• Maternal/paternal leave benefits and family services.
• All employee events including networking opportunities and social activities.
• Lunch allowance for use within our subsidised onsite canteen.
• Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on company profits. Individual bonuses are determined based on company, department, team and individual performance.

Requirements

• Must Have Skills:
• Good written and oral communication skills.
• Strong organisational skills and able to prioritise effectively.
• Strong attention to detail.
• Able to work as part of a team and prepared to share team‑structure responsibilities.
• Experience of Microsoft Office, Excel and Outlook is essential.

• Nice to Have Skills:
• Numerate.
• Able to work under pressure and use own initiative.

Potential for Growth

• Mentoring.
• Leadership development programmes.
• Regular training.
• Career development services.
• Continuing education courses.

Regulatory Obligations

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role. You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

Equal Opportunity Employer

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.